Compliance Specialist, Administrative​/Clerical

Job Overview

Join to apply for the Compliance Specialist role at Apex Systems
. Job #: 2090120. In this role you will be responsible for renewing licenses and permits to ensure timely and accurate submission of all required documents, thereby mitigating the risk of fines, penalties, or operational disruptions. Your ability to interpret and apply regulatory requirements at the state, city, county, and health department levels will be essential.

Chesapeake, VA – Monday to Friday, 7:30am to 4:00pm.
Pay: $22.76 per hour.
Contract length: 4-6 months with potential for extension or permanent hire.

• Process renewal applications for all required state, city, county, and health licenses/permits in a timely manner to avoid costly fines or store closures.
• Create voucher/check requests using the accounts payable software and mail them with the renewal applications.
• Export and import scanned images, maintain notes, and monitor past‑due/upcoming renewal dates using the web‑based data management program.
• Contact issuing authorities for missing bills or licenses.
• Receive and sort department mail, ensuring each coordinator receives the renewals and licenses for their assigned states.
• Use Microsoft Excel to process uploads of large quantities of renewals at one time.
• Copy, scan, index, and import all documents (invoices and licenses) for precise record keeping.
• Upon receipt of the license(s) from the issuing authority, mail the current license to the store for a timely display.

• High school graduate or GED equivalent.
• Ability to handle multiple priorities in a fast‑paced environment.
• Minimum typing speed of 45 words per minute.
• Extensive experience in word processing, spreadsheet, and web‑based software applications.
• Strong business writing skills, effective communication, and interpersonal skills are a must.
• Excellent phone skills and solid clerical skills.
• Motivated self‑starter with the ability to work independently and within a team.
• High degree of organizational skills with the ability to prioritize multiple renewals with multiple due dates and deadlines.
• Ability to recognize the need for action and quickly arrive at accurate decisions.

• Experience in city or government finance.
• Experience with property tax or tax billing.
• Experience in accounts receivable/payable.

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law.

Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or .