Billing Supervisor

Overview

Marine Systems, Inc. is hiring a Billing Supervisor at our Chesapeake, VA location.

• Responsible for the supervision of billing coordinators at respective division (if applicable).
• Responsible for all aspects of Service, Parts, Credit, Warranty and Core Billing process.
• Ensure KES accounting policy and procedures and Levels of Authority are followed by employees.
• Responsible for labor entry into Oracle
• Maintain and update confidential customer contracts, escalations and new contracts.
• Assist with Sales Tax monitoring, invoicing, and tax credits.
• Audit WIP Pending and Interface table.
• Correspond with customers regarding purchase orders, collections, invoicing issues, sales tax, etc.
• Responsible for insuring that intercompany paperwork is forwarded to respective divisions timely.
• Assist Internal and External auditors with requests for information and documentation.
• Review and approve office expenditures and if applicable, employee expense reports in Oracle.
• Audit and research cost and pricing issues, cores, work orders, invoices and credits.
• Review and approve freight bills & accounts payable invoices for office, overhead and non-purchasing related cost.
• Responsible for company petty cash checkbook, petty cash, reporting and reconciliation (if applicable).
• Submit weekly, monthly and quarterly reports to Assistant Controller/VP/GM.
• Perform HR functions for location as requested.
• Process credit card transactions as required for orders and submit reports to AR.
• Perform all receptionist duties.
• Maintain and distribute on-call list with the answering service (if applicable).
• Maintain keys to building & offices and code activation/termination with Security company (if applicable).
• Act as liaison with the building management company on parking problems, meter readings, and any other issues that may arise (if applicable).
• Other duties as assigned.

• PC Knowledge (Windows/Excel/Word/Power Point) Oracle experience preferred.
• Strong written and verbal communication skills
• Self-motivated and multi-task oriented
• Degree or 5 years related experience and/or training

Equal opportunity employer as to all protected groups, including protected veterans and individuals with disabilities