Accounts Payable Specialist

Our team is looking for an Accounts Payable Specialist to join our corporate accounting group and support the accurate, timely processing of vendor and subcontractor payments. This role is responsible for accounts payable processing, reconciliations, and related tax and compliance activities while maintaining strong working relationships with vendors and internal project teams.

This position requires attention to detail, sound judgment, and the ability to manage multiple deadlines. The Accounts Payable Specialist plays a key role in ensuring financial transactions are processed accurately, internal controls are followed, and payment-related issues are resolved efficiently.

If you are organized, dependable, and experienced in accounts payable within a fast-paced environment, we’d like to meet you.

• Accounts payable processing - Review, process, and post vendor and subcontractor invoices; monitor open payables to ensure timely approval and payment; prepare and process weekly, first-of-month, and special payment runs; research and resolve vendor and payment issues; and reconcile monthly vendor statements.
• Vendor and subcontractor support - Serve as the primary point of contact for accounts payable inquiries, establish and maintain professional vendor and subcontractor relationships, review and process vendor credit applications, and coordinate with Project Managers and Superintendents to resolve invoice discrepancies.
• Tax and financial transaction support - Prepare and remit multi-state sales and use tax payments, assist with related audits, track and process equipment loan and rental lease payments, and prepare year-end 1099 reporting.
• Corporate accounts and reconciliations - Manage and reconcile corporate credit card accounts, petty cash, and employee accounts receivable balances.
• Systems, controls, and close support - Process transactions in accordance with internal controls and approval workflows, maintain accurate records to support audits and financial reviews, support month-end close activities related to accounts payable, and identify opportunities for process improvement.
• Strong understanding of accounts payable processes
• Experience processing high-volume transactions with accuracy
• Construction industry experience highly preferred
• Experience with integrated accounting systems
• Experience with Viewpoint highly preferred
• Strong attention to detail and organizational skills
• Ability to manage multiple deadlines in a structured environment
• Clear, professional communication skills

Equal Opportunity Employer, including disabled and veterans.