Expenses Associate

Overview

Why join our team? We are a friendly, hardworking team committed to working together to provide Samsung colleagues with the best training, support and advice in respect of their cash and corporate credit card business expenses. We ensure all colleagues are able to submit their expense claims promptly, accurately and efficiently in accordance with company policy and UK tax regulation. We ensure expenses are accounted for correctly in the finance system and are audit compliant.

The team manages reimbursed expenses and corporate credit card processes for new starters, leavers, internal-transfers and the corporate credit card programme together with all expense related communications.

• Dealing with, and escalating where required, all colleague expense and credit card related queries via a central ticketing system ensuring SLA's are met
• Support with general expense and Corporate Credit Card administration queries in person including VAT rates, receipts, pre-approvals, approval paths, policies and corporate card applications and credit limits
• Supporting with expense related queries from other teams including Accounts Payable, Employment Taxes, VAT, HR, Compliance and the Shared Service team
• Support colleagues with completing their expenses where required
• Corporate Credit Card reconciliations for individual colleagues as required
• Undertaking new starter expense inductions in-person and remotely following a standard format.
• Ensuring a smooth process for colleagues leaving the business, communicating with HR and Payroll as required
• Support with monthly expense and credit card reporting for management
• Ensure month end deliverables are met including expense accruals
• Ensure colleagues are trained on the company systems, processes and policies
• Supporting with internal and external audit requests as required
• Supporting with payment queries and the posting of expense related journals and transactions
• Support with queries relating to Business Travel Requests and liaising with the reservations team, Timely and accurate expense processing
• Ensuring company processes and policies are understood and followed by colleagues
• Engaging and communicating with colleagues at all levels building positive and effective working relationships
• Providing clear and concise advice and solutions to queries raised in person and to the expense service desk timely and in accordance with KPI's
• Experience of working in a busy Expenses team
• Experience of using a finance and expenses system
• Experience of administering a corporate credit card programme
• Understanding of basic financial principles, including the double-entry system (debits & credits) and the creation of journal entries
• Adaptable and a friendly people person
• Proficient in MS Office
• Attention to detail with strong compliance focus
• Ability to work both independently and as part of a team
• Strong written and verbal communication skills
• Hybrid working - 3 days in the office and 2 days at home per week
• Bonus scheme linked to individual, team and company performance
• Pension contribution
• Three volunteering days each year
• Holiday - 25 days plus bank holidays and an additional day off for your birthday
• Access to discounts on a wide range of Samsung products
• Access to a discount shopping portal
• Partner Colleagues are not eligible for Samsung Enhanced Paid Sick Leave but may be eligible for statutory payments from their payroll agency
• Up to 20 (pro-rata) Partner Absence days per calendar year to be used in times of need

• Experience of working in a busy Expenses team
• Experience of using a finance and expenses system
• Experience of administering a corporate credit card programme
• Understanding of basic financial principles, including the double-entry system (debits & credits) and the creation of journal entries
• Adaptable and a friendly people person
• Proficient in MS Office
• Attention to detail with strong compliance focus
• Ability to work both independently and as part of a team
• Strong written and verbal communication skills
• Hybrid working - 3 days in the office and 2 days at home per week