Marine & QSHE Superintendent

Job title:

Marine & QSHE Superintendent
Department:
Marine
Grade Band:
Professional
Reporting to:
Manager – Technical & Marine
Direct reports: NIL

Location:

Chennai

Job purpose:

The  Marine & QSHE Superintendent  includes supporting shipboard leadership, overseeing navigational and cargo practices, preparing for third-party inspections, and ensuring implementation of the Company’s Safety Management System onboard. The role also focuses on crew competence, safety culture, and performance improvement through regular vessel visits and audits. This role also ensures compliance with the ISM Code, ISO standards (9001, 14001, 45001, 50001), and other maritime safety, environmental, and occupational health regulations.

The role ensures operational continuity as the DPA and supports investigations, audits, and awareness-building initiatives across the fleet.

Main tasks and responsibilities
Operational Support & Implementation
Assist Masters in implementing the Company’s Safety Management System (SMS) onboard vessels.
Support the Senior Marine Superintendent in all marine-related matters.
Conduct regular marine visits and audits to monitor vessel compliance and operational standards.
Monitor and ensure navigational and cargo handling procedures are aligned with international regulations and company policies.

Audit & Inspection Preparedness
Ensure vessels are fully prepared for third-party inspections such as port state control, Rightship, and class surveys.
Attend and support vessels during critical inspections and onboard assessments when required.
Follow up on inspection and audit observations, ensuring timely closure and reporting.

Crew Management & Training
Conduct officer briefings and debriefings, interviews, and onboard coaching for Masters and senior officers.
Identify training needs based on audit findings and conduct training during shipboard visits.
Promote awareness of charter party requirements among ship staff, especially Masters and Chief Officers.

Reporting & Documentation
Review ship performance reports, navigational audits, and Letters of Protest (LOP) from terminals.
Ensure navigational charts and publications are up-to-date and properly maintained onboard.
Monitor and review terminal satisfaction reports and address recurring issues proactively.

QSHE Responsibilities
Support & Backup Responsibilities
Act as the Designated Person Ashore (DPA).
Provide operational support in maintaining compliance with ISM Code, MLC, and ISO standards.
Represent the QSHE department in meetings and audits as needed.

Management System Implementation
Ensure company Management System is consistently implemented across shore and fleet operations.
Assist in reviewing and updating manuals, procedures, and circulars to reflect regulatory or operational changes.

Incident Investigation & Reporting
Support investigations of accidents, near misses, and non-conformities, using root cause analysis tools.
Track the implementation of corrective and preventive actions and report closure status to the QSHE Manager.

Training, Awareness & Safety Culture
Assist in delivering QSHE training sessions, safety campaigns, and toolbox talks.
Promote a strong safety, security, environmental, and energy efficiency culture among vessel and shore teams.

Audit & Inspection Coordination
Support internal audit planning and execution for vessels and shore offices.
Liaise with departments to ensure timely closure of audit observations and documentation updates.

Documentation and Compliance
Maintain records of incidents, audit reports, and compliance logs.
Assist in vessel certification, vetting preparation, and PSC readiness support.

Customer and Regulatory Awareness
Promote understanding of client requirements and expectations throughout the organization.
Monitor regulatory updates and communicate implications to internal stakeholders.

Key Performance Indicators (KPIs):
| Number of marine visits/audits conducted per quarter:
Minimum 4 visits per quarter. Weightage: 15%
| Timely closure of audit/inspection findings: 95% closed within 30 days. Weightage: 15%
| Navigational & cargo operation deficiencies reported post-inspection: ≤ 2 minor issues per vessel per quarter. Weightage: 10%
|…