Purchase Assistant

The Purchase Assistant will support day-to-day procurement activities, ensuring timely availability of materials, cost control, and accurate documentation. The role involves vendor coordination, PO processing, follow-ups, and inventory-related support for engineering, production, and project teams.
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- Key Responsibilities
Procurement & Vendor Coordination

· Assist in sourcing electronic, electrical, mechanical, and consumable items as per requirements

· Request and compare quotations; prepare comparative statements

· Follow up with vendors for order confirmation, delivery schedules, and pending materials

· Maintain and update the approved vendor list
Purchase Order & Documentation

· Prepare Purchase Orders (POs) as per approval process

· Ensure PO accuracy (price, quantity, delivery terms, GST, payment terms)

· Coordinate with accounts for invoice matching (PO–GRN–Invoice)

· Maintain proper purchase records (hard copy & digital)
Inventory & Internal Coordination

· Coordinate with stores/production for material requirement planning

· Track inward materials and support GRN documentation

· Inform concerned teams about material status and delays

· Support periodic stock verification and reconciliation
Cost & Compliance Support

· Assist in cost tracking and basic purchase reporting

· Ensure purchases comply with company policies and GST requirements

· Support audits by providing purchase-related documents when required
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- Required Qualifications

· Diploma / bachelor's degree in commerce, Supply Chain, Engineering, or related field

· 1.5–3 years of experience in purchase/procurement (manufacturing or electronics industry preferred)

· Age : 25+
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- Skills & Competencies

· Basic understanding of procurement and inventory processes

· Good communication and vendor follow-up skills

· Proficiency in MS Excel, Word, and email communication

· Familiarity with ERP/accounting software is an advantage

· Organized, detail-oriented, and proactive
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- Preferred Experience (Good to Have)

· Experience in electronics/automation/industrial products

· Exposure to BOM-based purchasing

· Knowledge of GST basics and invoice handling
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- Key Performance Indicators (KPIs)

· On-time material availability

· PO and documentation accuracy

· Vendor response and delivery adherence

· Internal team satisfaction
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- Why Join Innospace Automation

· Exposure to industrial automation, IoT, and product development projects

· Opportunity to grow into Purchase Executive / Supply Chain roles

· Fast-growing, technology-driven work environment