Executive Assistant

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Responsibilities
Calendar management for executives
Aid executive in preparing for meetings
Responding to emails and document requests on behalf of executives
Draft slides, meeting notes and documents for executives
Prepare internal and external corporate documents for team members and industry partners
Manage professional and personal scheduling for Executive Vice President, including agendas, mail, email, phone calls, client management, and other company logistics
Manage senior executives' travel logistics and activities, including accommodations, transportation, and meals
Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database
Maintain professionalism and strict confidentiality with all materials
Organize team communications and plan events, both internal and off-site
Arrange corporate events to take place outside of the workplace, such as Cricket tournaments, fund-raising events and staff appreciation events
Plan and organize domestic and international travel arrangements for executives, including flights, hotels, transportation, and visas.
Handle travel logistics, itineraries, and accommodation details.
Coordinate with airlines, hotels, and other service providers to ensure smooth travel execution.
Manage travel expenses and reimbursements.
To provide high-level administrative support, manage calendars, coordinate meetings, handle correspondence, and ensure smooth office operations, acting as a key liaison between executives and internal/external stakeholders.
Structuring daily expenses and preparing weekly, quarterly, and monthly reports.
Overlooking the performance of other clerical staff.
Acting as an office manager and keeping up with office inventory.

Qualifications

Bachelor's degree or equivalent experience
Proficient in Microsoft Office suite
Experience in managing multiple priorities, administrative coordination, and logistics
Well-organized, detail-oriented, ability to multi-task with great follow-up skills
Strong written and verbal communication skills

Thanks & Regards
Prabhu.

S