List & Admissions Co-ordinator, Band 3

Main area Respiratory Investigations Grade Band 3 Contract Fixed term: 12 months (Secondment available) Hours Full time - 37.5 hours per week Job
-26-T0042

Employer Gloucestershire Hospitals NHS Foundation Trust Employer type NHS Site Trustwide Town Gloucestershire Salary £24,937 - £26,598 (pa pro rata if part-time) Salary period Yearly Closing 04/02/2026 23:59

At Gloucestershire Hospitals, our people are at the heart of everything we do. As the county’s largest employer, we are proud to provide high-quality acute, elective, and specialist services to more than 650,000 people across our county. Our care is delivered across Gloucestershire Royal, Cheltenham General and Stroud Maternity Hospital.

With over 9,000 employees representing more than 95 nationalities, bringing together a mix of cultures and experiences to the care that we deliver. Whether you’re beginning your NHS journey or looking to take the next step in your career, this is an exciting time to join us. We’re investing heavily in innovation, research, and transformation, with more than 100 active clinical studies and major developments underway across our hospitals.

We take pride in working as one team, driven by a shared ambition to grow, develop, and continually improve. Every contribution is valued and by combining our collective strengths, we support not only our diverse communities but one another. You can expect a warm, supportive culture and colleagues who are passionate about teamwork, professional development and delivering exceptional care. We offer structured development programmes, mentoring and leadership opportunities to help you progress in your career.

We are committed to fostering an inclusive environment where everyone feels they belong. By joining our Trust, you will benefit from a comprehensive package that includes flexible working opportunities, generous annual leave, the NHS pension scheme, competitive bank rates, local discounts, access to on-site nurseries, reduced public transport costs, reward and recognition schemes and a wide range of health and wellbeing initiatives.

Be part of Gloucestershire Hospitals, explore your future with us today.

A fixed term position at 37.5 hours a week

The post-holder will provide a full and confidential cardiac and respiratory diagnostic admission service for the Trust. This will include administration to enable provision of patient care and speciality services.

Good communication with patients, relatives, general practitioners and other hospital staff is essential to ensure a proficient, high-quality service for patients and clinicians. The post-holder will be expected to work as part of the Cardiology and Respiratory teams but also support the reception teams as needed.

Waiting List & Admissions Co-ordinators are responsible for:

• Providing a comprehensive administrative booking service to the medical staff and their supporting team.
• Providing cover for colleagues in their absence to maintain service levels.
• Ensuring excellent communication is provided to patients, relatives, general practitioners and other hospital staff to ensure a proficient, high-quality service for patients and clinicians.
• Ensuring all clinics are used to their full capacity and that any vacant slots are fully utilised and acted upon to maximise capacity.
• Regularly informing the Waiting List & Admissions Supervisor about progress and flags up as a matter of urgency any issues, for example, capacity or delays due to internal or external factors, difficult queries from patients, etc.
• Managing the pathway for patients referred in ensuring they are monitored to minimise/avoid breach.
• Carrying out regular review and administrative validation of the waiting lists.
• Supporting the achievement of Trust performance by ensuring administrative standards are met e.g., booking diagnostic tests within 6 weeks and any potential 52-week breaches are escalated to the Waiting List & Admissions Supervisor, Heads of Cardiac and Respiratory Investigations, or General Management.
• Ensuring all clinic cancellations/alterations are dealt with efficiently…