Accounts Payable & Expenses Administrator

UK CITIZENSHIP REQUIRED FOR THIS POSITION:
Yes

RELOCATION ASSISTANCE:
No relocation assistance available

CLEARANCE TYPE: UK-Security Check (SC)

TRAVEL:
Yes, 10% of the Time

Define Possible at Northrop Grumman UK

At Northrop Grumman UK, our mission is to solve the most complex challenges by shaping the technology and solutions of tomorrow. We call it Defining Possible.

This mind-set goes beyond our customer solutions; it’s the foundation for your career development and the impact we have within the community. So, what’s your possible?

Opportunity:

Salary: £26,000 - £29,000

This is more than just a job; it’s a mission.

We have an opportunity for the right candidate to become a key member of the innovative and fast-paced Accounts Payable, Receivable & Expenses team, which sits within the NSS Business Management function. Your role will be fundamental to ensure that our numerous suppliers and employees are paid to terms, and costs are attributed correctly.

Our UK Cyber & Intelligence business combines modern software development approaches with a rich heritage and experience in the Defence and security sectors. Our customers have complex and sensitive data and information requirements requiring a mission partner who quickly understands the context, delivering and sustaining a portfolio of challenging technology projects at scale and pace, supporting them through an ambitious digital transformation programme.

Our UK Defence business is a Sovereign software and systems centre of excellence. As well as developing and supporting UK wide and internationally deployed multi-domain command and control systems, our work is critical to the modern backbone of the Royal Navy. We pioneer – with fierce curiosity, dedication, and innovation, we seek to solve the world’s most challenging problems.

Responsibilities:

• Processing multi-currency purchase invoices, both with and without purchase orders, ensuring approval for the goods/services have been received in line with NG policies

• Process intercompany invoices and settlements

• Process Direct Debit invoices

• Liaise/maintain effective communication with both vendors and colleagues, to promptly resolve invoice queries by:

• Recommending actions to resolve discrepancies

• Investigating questionable data in a timely manner

• Communicating with relevant colleagues internally

• Ensuring file notes are accurately entered and kept up to date

• Initiate & execute payment runs

• Ensuring supplier accounts are reconciled on a regular basis

• Ensure required deadlines are met

• Assisting in the day-to-day management of a high-volume inbox

• Reviewing and approving employee expenses in-line with policy and HMRC guidelines

• Answering queries around expenses, including but not limited to:

• Correct application of VAT when submitting an expense report

• Detailing business purpose for travel

• Advising on relevant contacts and processes for both domestic and international business travel

• Chasing delinquent expense submissions

Benefits:

We can offer you a range of flexible and hybrid working options to suit you, including optional compressed working schedule with every other Friday off. Our benefits including private health care, career development opportunities and performance bonuses. For a comprehensive list of benefits, speak to our recruitment team.

We are looking for:

• Experience of working with SAP or equivalent financial management systems

• Evidenced experience of supplier and customer engagement to ensure the smooth flow of payments processes

• Strong verbal and written communication skills

• Strong attention to detail

• Time management skills

• Experience in Accounts Payable Receivable or Expenses is desirable

Security clearance:

You must be able to gain and maintain the relevant UK Government security clearance in line with the job role (SC). Our requirement team is on hand to answer any questions and we will guide you through the process:  .

Why join us?

• Be part of our global team of 100,000 colleagues – The possibilities for your future career are only limited by your drive. Whether you’re looking for a hands-on internship or your next leadership position, we have career opportunities across the world. Northrop Grumman continues to expand and…