Project Management Office; PMO Coordinator

Position: Project Management Office (PMO) Coordinator
Location: Bamfurlong

Ultra Precision Control Systems (PCS) are looking for a Project Management Office (PMO) Coordinator to join the PMO Team. The role of the PMO Co-ordinator is to support the programme management processes, tools and reporting within the Engineering department.

Key Responsibilities:

* Support the administration and maintenance of the departmental project portfolio management system

* Supporting the maintenance of programme policies, processes and procedures, ensuring that the PM department is always relevant and that all reference material is current

* Continually gather and evaluate PM policies and processes to identify best practice and adopt/implement improvements to PCS processes as appropriate

* Support the PM and Engineering Teams in departmental activities if required such as project support, forward load activities and support in identifying solutions to internal and external blockers

* Work with the project and engineering department and understand the requirements surrounding data collection, working with the business systems team to create/maintain suitable and engaging visuals

* Key data analytics

* Support the maintenance and reporting of departmental KPIs. Relevant metrics and KPIs must be created in line with the needs of the departmental managers and the BMS

* Support the wider PMO department if required such as bid co-ordination

* You will be required to create a positive working culture and work practises and communicate effectively, both verbally and in writing

Required

Skills & Experience:

* Communication skills are key to increasing management’s effectiveness with both superiors and subordinates

* Leadership skills are pertinent to providing and seeking out continuing education opportunities and fostering a growth mindset

* Time management skills are important in prioritizing tasks to ensure that projects are completed by deadlines and streamlining processes to maximize productivity

* Decision-making skills are key to weighing the costs and benefits of various options and determining the best course of action to achieve company goals

* Problem-solving skills are crucial to analysing past and current performance and recommending objectives to improve productivity and profitability

* Demonstrate a tenacious, logical and determined working style with strong organisational skills

* Ability to work with a diverse team to deliver results in a timely manner required

* Previous experience and knowledge of process compliance is preferred

* Use own initiative within the scope of the role

* Plans own work to ensure on time delivery

* Seeks solutions to problems encountered

* A self driven and proactive approach to learning new skills

* 1 or more years in a process co-ordination or data analyst role ideally with specific experience in project management

* Domestic and international travel may be required

* APM PFQ qualification will be requested to be achieved within the first year

* Strong communication skills with an ability to build strong relationships across the Business

* Exposure to cost engineering, planning and contracts administration

* Demonstrated ability to work with multiple stakeholders and prioritize requests

* Well developed computer literacy specifically including: MS Office suite, MS Project and data analytical tools such as Power Query

* Good organizational skills