Administrative​/Accounting Assistant

Job Opportunities

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The City of Chelsea, Alabama is a vibrant and growing medium-sized city nestled in the heart of Alabama. Our community thrives on collaboration, innovation, and a commitment to serving our residents. As we continue to evolve, we’re seeking an enthusiastic and detail-oriented Administrative/Accounting Assistant to join our team.

Reporting to the City Clerk/Chief Financial Officer, the Administrative/Accounting Assistant will provide clerical, administrative, and customer service support to the City Clerk’s Office and Finance departments. This position assists with daily operational tasks, supports special projects, maintains organized records systems, and serves as a point of contact for residents, community partners, and internal departments. The role requires strong organizational skills, attention to detail, and a commitment to excellent public service.

• Provide information, instruction, and assistance to the public in person, by email or by telephone; respond to questions and complaints; direct City Hall visitors; research problems and initiate a resolution.
• Provide clerical support to a department by processing mail, creating and updating paper and digital files, maintaining office equipment, tracking information, updating forms, making copies, and/or gathering documentation, etc.
• Process invoices and/or payments.
• Adhere to internal controls for cash handling and transporting city funds for deposit to the bank, as needed.
• Maintain a variety of city files and records while ensuring organization and accuracy.
• Assist with the maintenance of receivables, payables, billings, purchasing, and related functions.
• Assist administration by providing needed data and by responding to inquiries during or at completion of the audit.
• Communicate and coordinate with others to maximize the effectiveness and efficiency of inter-departmental operations and activities.
• Maintain confidentiality of all financial and other restricted information relating to city business and/or tax accounts.
• Comply with all federal, state, and municipal laws while performing duties.
• Perform all other related duties as assigned and required.

• Must be a graduate of an accredited high school or hold a certificate of high school equivalency (GED).
• At least one (1) year of experience in public office administration, or a related field is considered an asset.
• Must be willing to work non-standard hours and overtime, as required.
• Must be able to pass a pre-employment criminal background check, employment, education and certification verification, and drug testing.
• Must possess adequate computer skills with knowledge of common office software and willingness to learn special software related to the position.
• Must possess and maintain a valid Alabama driver’s license and a driving record suitable for insurability.

HOURS OF WORK:Hours of work are typically Monday through Friday from 8:00 a.m. to 4:00 p.m.

SALARY:The wage range for this position is $14.37/hour to $21.87/hour. The starting wage for this position will be dependent upon the qualifications and experience of the successful candidate.

APPLICATIONS:Individuals interested in this position are invited to submit an employment application and detailed cover letter and resume to . In the cover letter, please let us know why you are excited about this opportunity, and how your skills align with the position. Please ensure job position is included in subject line. Please do not use the 'Apply Online' application.

We appreciate and consider all applications; however, only candidates selected for interviews will be contacted.