Office Administrator; On-site

Office Administrator

Chelsea, AL – On-site

$40,000 - $50,000

We are seeking a highly organized and detail‑oriented Office Administrator with experience in light accounting functions to join our client's team in Chelsea. As an Office Administrator, you will play a key role in supporting the smooth functioning of the office and providing administrative and accounting support to their team. The ideal candidate will have excellent communication and organizational skills, a positive attitude, and the ability to handle basic accounting tasks.

If you thrive in a fast-paced environment and enjoy contributing to a collaborative team, this opportunity is for you.

• Greet and welcome visitors, providing a friendly and professional first point of contact for the office.
• Answer and direct phone calls, taking messages and relaying information as needed.
• Assist with scheduling appointments and coordinating meetings for team members.
• Maintain and update office records, databases, and files, ensuring accuracy and confidentiality.
• Handle incoming and outgoing mail and packages, distributing them to the appropriate recipients.
• Provide administrative support to various departments, including drafting and proofreading documents, reports, and correspondence.
• Assist in organizing office events and meetings, coordinating logistics and catering as required.
• Handle light accounting functions, including processing invoices, tracking expenses, and maintaining financial records.
• Assist with basic bookkeeping tasks, such as data entry and reconciling accounts.
• Collaborate with the administrative team to ensure efficient office operations and contribute to process improvement initiatives.
• Support special projects and assignments as assigned by management.

• Associate or Bachelor’s degree preferred. Additional certifications or coursework in office administration and accounting is a plus.
• Proven experience in an Administrative support role with basic accounting knowledge.
• Proficiency in using MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Positive and proactive attitude with a willingness to learn and take on new challenges.
• Professional and courteous demeanor with excellent customer service skills.
• Ability to work independently and collaboratively in a team-oriented environment.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer:
Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied.

Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.