FM Scheduler

Equans is looking for a FM Scheduler to join our team at Broomfield Hospital in Chelmsford a permanent basis. This is a full-time role working 40 hours per week. On offer is a competitive salary, paid overtime and benefits package.

This is an onsite role.

Are you proactive, inquisitive and have an eye for detail? Are you a confident communicator who can build strong relationships with stakeholders. Do you have an interest in data and previous experience within the FM industry and using CAFM?

The role of the FM Scheduler is to schedule Planned Works within SLA deadlines, coordinate follow on works whilst assisting with other onsite deliverables. The post will report directly to the Senior Operations Manager. In doing so, you will ensure that the CAFM systems are fit for purpose, properly set-up and maintained and that the FM team will be trained to make best and appropriate use of the systems installed.

The FM Scheduler will ensure that the required records are issued and returned for audit and compliance purposes and to ensure that the reporting process will prove collaborative and robust.

The role holder will be instrumental in ensuring PPMs, Follow on works and Reactive works are completed within contractual SLAs and the associated records are received within appropriate timescales. To reduce deductions they will be required to accurately monitor workflow and escalate any issues.

• Establish and maintain good working relationships with all CAFM system users and other staff, in support of their reporting requirements
• Ensure completion of PPM & Reactive Works activity within SLAs
• Administer Shift roster and keep updated for Leave and absence
• Monitor and provide labour analysis stat’s to SLT for workforce
• Review PPM planners and advise of discrepancies
• Provide ad hoc data analysis and report on key CAFM data
• Ensure relevant, contract-specific system documentation is created and maintained
• Create and Update necessary PPM paperwork for audit and compliance requirements
• Maintain Master tables, generate PPM schedules, publishing reports to users
• Support CAFM Manager with maintaining Asset and PPM data
• Undertake CAFM Super-user role to support the installation of PDA software and PDA management, etc
• To provide cover where required to the site Admin team to liaise with subcontractors to arrange site attendance for PPM & Reactive works and obtain appropriate paperwork following completion. Raise and manage Purchase Orders
• Provide departmental cover when required
• Collaborate and co-operate with work colleagues, representatives, and users of the facilities to deliver a customer focussed service. Leading the development and achievement of the goals and aims set for the services

On offer is a competitive salary and benefits package, which includes;

• 24 days annual leave(+ public holidays)
• Life Cover equivalent to 2 times annual salary
• Employee discount shopping schemes on major brands and retailers
• Cycle to work scheme
• 2 corporate social responsibility days per year
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
• Attractive Employee Referral Rewards Scheme
• Access to our growing employee networks including Access Ability (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), WOMEN TOGETHER (representing women in Equans), Working Parents, and Young Professionals.
• 24/7 Employee Assistance Program and access to mental wellbeing app

• Excellent communication skills to all levels of the business and stakeholders
• Excellent attention to detail, able to critically review the work of self & others
• An effective communicator both written & oral ensuring clarity always
• To plan, prioritise and allocate work to multiple teams and work streams
• Self-disciplined and able to work on own initiative
• Flexible and adaptable approach to work always looking for innovation and continuous improvement
• Experience in a similar environment working in a similar challenging role
• Good team player, able to…