Finance Manager

Work Hours: 8:00 A.M.

- 4:30 P.M. (EST)

* Hours may vary due to work assignments or projects.*

FLSA Status: This is an Exempt position.

Department: Community Development

CLASSIFICATION SUMMARY:

Incumbents in this classification are responsible for directly and indirectly managing staff with financial responsibilities, and administering financial policies, programs, and processes within the assigned department. Typical responsibilities include processing, review, and reconciliation of a variety of personnel, payroll, procurement, accounting and accounts payable transactions and activities.

Duties include applying City Policies to develop and write procedures; maintaining compliance with federal, state, and local laws; creating and maintaining division budget; monitoring those budgets and expenditures, as well as compliance with rules, regulations, and administration directive. Uses independent judgment and discretion.

SERIES LEVEL:

This is a stand-alone position.

ESSENTIAL FUNCTIONS:
(The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.)

Supervises staff to include prioritizing and assigning work; conducting performance evaluations; ensuring staff is trained; ensuring that employees follow policies and procedures; maintaining a healthy and safe working environment and making hiring, termination and disciplinary recommendations.

Compiles, monitors, and controls expenditures and manages financial operations data.

Manages the day-to-day activities and operations of requisitioning, receiving, reconciliation, pay clerk/payroll, revenue funds, cash handling, supply and equipment inventory management/fulfillment, SME and fixed asset inventory, records retention, grant management which includes planning, coordinating, administering and evaluating programs, projects, processes, procedures, goals, objectives, systems and/or standards.

Ensures compliance with Federal, State and Local laws, regulations, codes, standards, policies and procedures.

Prepares annual and/or capital department budgets for recommendations to the executive staff, applicable Boards, Mayor and City Council which includes developing budget requests and packages.

Comparing budgets to actual expenditures and overseeing fiscal operations.

Develops budget forecasts; preparing and administering budgets; prepares cost estimates for budget recommendations; submits justifications for budget items, developing budget policies, calendars, guidelines and instructions.

Facilitating budget meetings and the preparation of related materials; preparing presentations for executive staff and performing related activities; and ensuring budget compliance with State regulations.

Formulating, interpreting and establishing relevant budget information; establishing the budget calendar and timelines for the annual operating and capital budget for all divisions within the assigned department.

Providing direction to fiscal coordinators and staff on developing annual budget, planning and coordinating budget review by applicable executive staff, applicable Boards, the City Council, the Mayor and the general public and preparing budget presentations.

Reviews operating and capital budgets to analyze trends affecting budget needs; ensures adjustments are made in accordance with program changes in order to facilitate long-term planning; prepares comparative analysis of operating programs by analyzing costs in relation to services performed during previous fiscal years and recommends budget revisions.

Analyzes departmental and/or capital project budget performance and/or variances, monitors performance in the execution of the budget for departments; determines and manages availability of funds for departmental requisitions and vouchers, as well as contracts and approvals, including the preparation of payment vouchers, requisitions, bid specifications, journal vouchers and process resolutions.

Designs reporting to facilitate the analysis, research and compilation of financial data and accounting records to communicate accounting information to upper management.

Examines financial data in management decisions; presents written and oral summaries of analytical research and findings to departments and management.

Participates in/on a variety of meetings, committees, task forces and/or other related groups in order to receive and/or convey information.

Projects revenues and closely tracks the economy at the national, state and local levels comparing growth in the economy to revenue streams and providing principal economic research and forecasting.

Prepares monthly expenditure projections based on actual spending data to identify trends and recommend corrective action if necessary and communicates the analysis to division…