Office Admin​/Personal Assistant

Office Administrator & Personal Assistant About Spectruss

Spectruss is an award-winning, full-service marketing and advertising agency headquartered in downtown Chattanooga, Tennessee. Since 2012, we’ve helped businesses across the country build brands, drive growth, and think bigger. We’re not a template shop — we build custom strategies that actually move the needle. Our team is creative, fast-moving, and deeply invested in the success of every client we work with.

This role is more than just keeping the office running — it’s an entry point into a culture that rewards curiosity, initiative, and growth. If you’re organized, driven, and excited about the world of marketing, this could be the role that launches your career.

We’re looking for a sharp, self-motivated Office Administrator & Personal Assistant to support the CEO and the broader Spectruss team. You’ll be the operational backbone of our downtown office — keeping things organized, communication flowing, and the day-to-day running smoothly so our creative and strategic team can do their best work. You’ll also have a seat at the table for brainstorms and team collaboration, with clear opportunities to grow within the agency.

• Manage and maintain day-to-day office operations to keep the environment organized and productive
• Answer and direct incoming phone calls professionally and promptly
• Handle correspondence, scheduling, calendar management, and meeting coordination for the CEO
• Manage office supplies, vendor relationships, and general facility needs
  
  Organize and maintain digital & physical filing systems
• Assist with travel arrangements and logistics for the CEO and team as needed

• Participate in team brainstorms for client campaigns and internal agency projects
• Assist with research, content gathering, and light marketing tasks as directed
• Support the team with project coordination, timelines, and follow-through on deliverables
• Help prepare presentations, proposals, and internal documents
• Stay curious and bring ideas to the table — your perspective matters here

• Exceptional attention to detail — you catch things others miss
• Strong organizational skills with the ability to manage multiple priorities at once
• Excellent communication skills, both written and verbal
• Reliable follow-through: when you say you’ll do something, it gets done
• A professional, warm phone presence and front-facing demeanor
• Some experience or coursework in marketing, advertising, communications, or a related field
• A genuine eagerness to learn, grow, and take on more over time
• Comfort with collaboration — you thrive in a team environment and enjoy working alongside others
• Adaptability and a positive attitude in a fast-paced, creative setting
• Proficiency in Google Workspace and/or Microsoft Office (or willingness to learn quickly)

• Have hands‑on experience in a marketing agency or fast‑paced business environment
• Are familiar with social media platforms and basic content creation
• Have worked in a role that required juggling executive-level support alongside team‑facing tasks
• Are a Chattanooga local who knows the business community

We believe in promoting from within. This role is designed as a launchpad. As you prove yourself and develop your skills, there are opportunities to grow into account coordination, project management, or a more specialized marketing role within the agency. We want someone who sees this as the start of something, not just a job.

• Send your resume and a brief note telling us why you’re the right fit to  In your note, tell us something specific about Spectruss that caught your attention. We read every submission.