Administrative Assistant

Overview

Stefanini Group is hiring a Administrative Assistant in Chattanooga, TN 37406.

Contact:
Hitesh

Job Title:

Administrative Assistant

Location:

32 Lost Mound Drive, Chattanooga, TN 37406

Work Days:
Monday to Friday

Timings: 8:00 AM to 5:00 PM

• The incumbent will provide administrative and clerical support as directed to meet site objectives. This may include preparing budget reports, assisting with onboarding new hires, and monitoring site security activities. The incumbent will work closely with the Facilities Group Leader and Site Security Representative to ensure site procurement and security processes are executed in line with corporate guidance.
• Provides front-desk coverage and serves as the first point of contact for all visitors, contractors and other external callers.
• Provides daily administrative support/functions, including managing phone calls, visitor traffic, onboarding support, procurement of goods and services, submitting purchase requisitions, processing invoices, tracking purchase orders, ordering supplies, sorting mail, scheduling meetings, managing conference room schedules, shipping/receiving support, access control, processing work requests and generating work orders.
• Assists departmental staff with scheduling third-party services, verifying work order service tickets, and confirming invoice accuracy before approval.
• Supports department meetings and event functions by reserving and preparing meeting rooms.
• Works with vendors and other third-party service providers to verify completion of site safety requirements and coordinate appropriate access.
• Creates security access badges and issues parking permits.
• Multi-tasks and responds to evolving priorities relating to site safety and security.
• Maintains a clean and orderly work area and follows site safety rules.
• Performs other work-related duties as assigned.

• High School Diploma.
• 3-5 years of administrative and/or procurement experience.
• Excellent communication (written and verbal) and customer service skills.
• Detail-oriented with ability to read and interpret company policies and guidelines.
• Strong time-management and organizational skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Must be able to lift and/or move up to 40 pounds.
• Working knowledge of corporate spending reports.

• Bachelor's Degree in Business Administration, Management, or related field;
  Front desk receptionist experience.
• Proficiency in SAP platforms (procurement and maintenance) and Lotus Notes.
• Strong data analysis skills.
• Shipping & Receiving and/or mailroom experience.
• Experience managing building access control systems.
• Vendor management experience.
• Experience in a 5S and safety-conscious environment.

Details:
Stefanini takes pride in hiring top talent and developing relationships with our future employees. Our talent acquisition teams will never make an offer of employment without having a phone conversation with you, including a description of the job, interview process, and job offers.