Resource Facilitator

Overview

The purpose of this position is to provide support to a department or division in the management and tracking of financial resources, budgets, positions, accounting, and financial activities, and other grant related activities for two federal grants. The individual is responsible for performing administrative, financial, and organizational management tasks to ensure the effective and efficient utilization of the grant and operations of the department.

This position will be filled pending grant approval.

• Manages day-to-day fiscal and programmatic oversight for two federal grants, ensuring compliance with all federal, state, and district requirements.
• Reviews grant-related expenditures to ensure alignment with approved budgets, allowable cost principles, and purchasing guidelines; verifies accuracy of invoices, researches discrepancies, and ensures expenditures are charged to appropriate accounts.
• Monitors grant budgets and assists the department or division head with annual budget development, tracking, forecasting, and reconciliation.
• Collaborates closely with the Human Resources, Exceptional Education, Federal Programs and Grants team, Fiscal Services, and other district stakeholders to ensure effective and compliant utilization of grant funds in support of students and programs.
• Coordinates the posting, monitoring, and maintenance of grant-funded positions, including verification of budgets, licensure, and required data points, and ensures accuracy within district systems; monitors licensure compliance as required by grant terms.
• Reviews, prepares, and supports submission of required grant reports, narratives, and fiscal documentation; summarizes data in clear, articulate formats and develops visual representations tailored to varied audiences.
• Serves as a liaison between departments to organize, disseminate, and upload federal and state grant documents within designated digital platforms, ensuring accuracy, completeness, and timeliness.
• Maintains organized grant files and records in accordance with federal, state, and district records retention requirements, including financial documentation, programmatic records, and supporting materials.
• Performs grant-related accounting and bookkeeping functions, including spreadsheet reconciliation, financial tracking, discrepancy resolution, and report generation.
• Communicates regularly with supervisors, district departments, school-based personnel, state and federal agencies, and external partners to coordinate work, exchange information, and resolve grant-related issues.
• Supports effective resource utilization aligned with the vision and mission of the Executive Director of Exceptional Education and Hamilton County Schools.

• Attends meetings, trainings, and professional development related to grants management, compliance, and district initiatives.
• Travels to school sites and district locations as needed to support grant implementation and monitoring.
• Utilizes district technology systems, databases, spreadsheets, and reporting tools to manage data, documentation, and communication related to grant operations.
• Operates office and technology equipment necessary to perform essential job functions.
• Ensures confidentiality of student, personnel, and financial information in accordance with applicable laws and policies.
• Complies with all district, state, and federal laws, rules, regulations, policies, and procedures.
• Adheres to the Tennessee Teacher Code of Ethics and the district Code of Professional Conduct.
• Demonstrates professionalism; maintains a respectful, collaborative, and customer-focused approach when working with schools, departments, families, and community stakeholders.
• Maintains regular attendance and punctuality.
• Performs other related duties as assigned.

Education, Experience, and Qualifications

• High School diploma or equivalent;
• Eight (8) years of experience that includes office administration, project management, budget administration, bookkeeping, and/or payroll required;
• Or any equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities for this job.
• Must maintain a valid state issued driver’s license.
• College-level coursework or vocational training in office administration, bookkeeping, or related areas preferred.
• Three (3) years of experience working in a K-12 setting preferred.

Knowledge, Skills, and Abilities

• Ability to perform addition, subtraction, multiplication, and division. Ability to calculate decimals and percentages.
• Demonstrate excellent verbal and written communication skills to deal effectively with students, educators, parents, and community members.
• Demonstrate excellent planning, organizational, problem-solving, decision-making, and time management skills.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to act with integrity, professionalism, and…