Assistant Project Accounting Manager

Title: Assistant Project Accounting Manager

Department: Finance & Accounting

Reports to: Senior Project Accounting Manager

Position Summary: The Assistant Project Accounting Manager will provide strong leadership to the Project Accounting team to ensure the department runs smoothly with a focus on optimizing processes and building lasting relationships with others within and outside the company. Responsibilities include leading a team of Accounting Coordinators and Accounting Specialists who handle all compiling, processing, and maintaining of accounts payable, accounts receivable, and job cost data on a construction project level basis.

• Accounts Payable
  • Develops, implements and maintains procedures and policies in adherence to company guidelines
  • Works closely with Treasury and Finance to execute weekly payment batches and disbursements
  • Provides accounting assistance to project managers and operations staff
  • Investigates and resolves invoicing and payment discrepancies and complex reconciliations
  • Provides training on accounting processes and correct job cost/general ledger accounting
  • Reviews and assists with posting of Cost Allocations or Journal Entries
  • Monitors unapproved invoices and works with approvers to ensure timely approval of invoices
  • Monitors A/P Aging to ensure completeness and accuracy
  • Oversees A/P Accruals to ensure accurate and complete recording
  • Possesses knowledge of Sales/Use Tax processes for accurate accruals where necessary
  • Manages team members via work verification, relevant training, and ongoing support
  • Trains and evaluates employees to enhance their performance, development, and work product
  • Processes weekly A/P payment batches, EFT-Expense batches, and other EFT batches
  • Monitors all payment claims and payment schedules to ensure deadlines are met
• Accounts Receivable
  • Reviews and assists with posting of client Schedule of Values
  • Monitors timely billing process execution
  • Tracks owner payments according to owner contract terms with emphasis on past due items
  • Monthly A/R reconciliation with the use of A/R Credit Notes
• Job Cost
  • Investigate cost issues or questions for the Project Manager as needed
  • Investigate change order issues or questions for Project and Procurement teams
  • Assist in preparing/processing Actually Spent Job Cost Allocations or Journal Entries as needed
  • Attend monthly Project Review Meetings to stay abreast of job progress and financial status
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  Update and maintain communications from Project Teams/Project Accounting to Accounting Leadership

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Skills and Abilities
• Experience working with generally accepted accounting principles and software
• Resourceful in marshalling materials, techniques, and support to bring tasks to completion
• Effective communicator with ability to write and speak clearly in a variety of settings
• Ability to articulate thoughts and solutions to leadership in an effective manner
• Well‑organized and able to prioritize multiple projects and deadlines
• Ability to handle and resolve confrontation with diplomacy
• Practices attentive and active listening
• Basic Qualifications
  • 7 or more years of accounting experience with 1 or more years of leadership experience included
  • Bachelor’s degree or equivalent combination of education and experience
  • Vista™ by Viewpoint Construction Software [ERP] experience a plus
  • Procore Construction Project Management Software experience a plus
  • Proficient in Microsoft Excel and Microsoft Outlook

Signal Energy is an Equal Opportunity Employer and uses E‑Verify.