Medical Records Administrator

Medical Records Administrator | Private Hospital | Permanent Full-time | Chatham, Kent

Spire Alexandra Hospital have an exciting new vacancy for an administrator to join our busy medical records department.

Our Medical Records team are primarily responsible for the preparation, tracking and accurate storage of all medical records for the hospital. Your tasks will include preparation of records prior to outpatient clinics, transportation to the relevant department and filing once complete. Due to the high number of appointments the hospital completes on a daily basis this is a busy, fast paced role that requires meticulous attention to detail and accuracy.

Spire Alexandra Hospital offers world-class care and is part of one of the UK’s most respected private hospital groups. We offer fast access to high-quality healthcare, from consultations and advanced diagnostics to personalised treatments and expert aftercare

Duties and responsibilities

• Taking primary responsibility for the accurate preparation, tracking and storage of all medical records for the hospital
• Preparation of Medical Records for Outpatient, Pre Assessment and Admissions clinics
• Preparation of files for storage and archiving
• To provide records or information on request
• Filing, photocopying, dealing with telephone enquiries and sundries as required
• Inputting of data as and when required
• The effective transportation of medical records to the relevant department(s)
• To file incoming reports/correspondence into patient records
• Ensuring a meticulous attention to detail and accuracy, due to the high volume of appointments the hospital manages on a daily basis.
• Operate strictly within Data Protection Act legislation and data protection policies

Who we're looking for

• Someone who is highly organised, accurate and works well to tight deadlines
• Previous experience of working in a medical records department along with knowledge of the health care industry would be would be highly regarded, however, full training will be provided
• Proficient in the use of a PC, including Microsoft, Outlook and Excel software
• Must be a good communicator
• Working well as part of a team
• Must be comfortable with the physical element of this role
• Customer Service Experience

Contract:
Permanent

Hours:37.5 hours per week, over 6 days (including Saturday). Shift patterns are: 7-3, 8-4, 9-5 Monday
-Friday then 1 in 5 Saturdays (with a day off in the week).

We offer employees a competitive salary as well as a comprehensive benefits package which includes but is not limited to:

• 35 days annual leave inclusive of bank holidays
• Employer and employee contributory pension with flexible retirement options
• ‘Spire for you’ reward platform – discount and cashback for over 100 retailers
• Free annual Bupa wellness screening
• Private medical insurance
• Life assurance
• Save an average of £50 per month with our free onsite car park

Spire Healthcare are proud to be an equal opportunities employer. We celebrate diversity and are committed to creating an inclusive culture for all. Our people are our difference, it’s their dedication, warmth and pursuit of excellence that sets Spire Healthcare apart.

For further information about this role or for an informal conversation about the range of career options available with Spire please contact Charlotte Oliver on charlot

Closing date:
In order to streamline our recruitment process, we reserve the right to expire vacancies prior to the advertised closing date once we have received a sufficient number of applications

About Us

Spire Healthcare is a leading independent healthcare group in the United Kingdom, running 38 hospitals and over 50 clinics across England, Wales and Scotland. It provides diagnostics, inpatient, day case and outpatient care, operates a network of private GPs and provides workplace health services to over 800 corporate clients. It also delivers a range of private and NHS mental health, musculoskeletal and dermatological services.

We have achieved our market leading position because of our Purpose, which is to'make a positive difference to people's lives through outstanding personalised care'. Everyone at Spire is aligned to this purpose, which underpins a culture of respect, inclusion, passion and collaboration across our business, enabling us to achieve more than 98% of our hospitals being rated ‘Good’ or ‘Outstanding’ by the Regulators;

these are sector leading standards.

• Job Identification 25814
• Job Category Administration
• Posting Date 01/22/2026, 09:41 AM
• Apply Before 02/23/2026, 09:40 AM
• Degree Level Not applicable
• Job Schedule Full time
• Locations Impton Lane, Chatham, Kent, ME5 9PG
  , GB