Administrative Support

Administrative Support

Administrative Support role at Super Radiator Coils.

$23.00/hr - $26.00/hr

Unleashing the power of thermodynamics to improve our world.

To be leaders and best in the heat transfer industry while caring for our workforce, communities, and environment.

Highly organized and people‑focused Administrative Support professional to ensure smooth daily operations within People Operations. 100% onsite, essential admin, hospitality, and communication support to the Director of People Operations and the broader People Operations team.

• Administrative & Office Support:
• Primary phone coverage 8:00 a.m. – 4:30 p.m., Monday–Friday.
• Sort and distribute incoming mail; prepare and process outgoing mail and postage.
• Manage production employee uniforms in partnership with Unifirst.
• Perform scanning, filing, and document organization.
• Create PowerPoint presentations and assist with formatting and visual updates.
• Maintain electronic communication boards throughout the facility.
• Post employee “shoutouts” and recognition messages.
• Approve UPS/Fed Ex Ground invoices.
• Order and maintain office supplies and inventory.
• Coordinate flowers, cards, and acknowledgments (sympathy, get well, celebrations).
• Provide light travel assistance for employees and visitors (hotel arrangements, etc.).
• Support employee anniversaries, including cakes, celebrations, and cards.
• Assist with hospitality needs such as ordering lunch, snacks, and meeting/event support.
• Manage credit card purchase documentation, including receipt organization and coding for accounting.
• Contribute to broader administrative initiatives and special projects as assigned to support overall organizational efficiency.
• People Operations Support:
• Provide administrative support to the People Operations team across all functions, including recruiting, onboarding, employee engagement, training, and general People Operations.
• Support People Operations Specialists and Learning & Development Program Manager with scheduling, materials preparation, and program coordination.
• Help maintain People Operations documentation, forms, and employee files.
• Provide support for events, training sessions, and employee engagement activities.
• Participate in broader People Operations initiatives and projects as assigned.

• High school diploma required; an associate degree or equivalent combination of education and experience is acceptable.
• 2–5 years of administrative support experience, ideally supporting multiple departments or leaders.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); ability to learn new systems quickly.
• Strong organizational and time‑management skills; ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills; comfortable interacting with employees, visitors, and leaders at all levels.
• High attention to detail and accuracy, particularly in data entry, documentation, and recordkeeping.
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
• Customer‑service mindset with a positive, professional, and approachable demeanor.
• Reliable attendance and punctuality, with the ability to work 100% onsite in a fast‑paced manufacturing environment.
• Ability to follow instructions carefully, double‑check work, and maintain orderly systems for tasks, files, and schedules.
• Ability to work independently while also collaborating effectively with People Operations team members and leadership.

• Associate degree or coursework in Business Administration, Human Resources, or related field.
• Experience in a manufacturing, operations, or corporate office environment.
• Prior experience supporting People Operations functions such as onboarding coordination, personnel file management, scheduling, or HR data entry.
• Familiarity with HRIS platforms, applicant tracking systems, or document management tools.
• Experience coordinating events, hospitality, or employee engagement activities.
• Strong problem‑solving skills and the ability to anticipate needs before they arise.
• Demonstrated ability…