Governance & Projects Coordinator

Governance & Projects Coordinator

Branch

Location:

Charlottetown

At Provincial Credit Union, we’re more than a financial institution — we’re a people‑first, purpose‑driven organization, proudly recognized as one of Canada’s Top 100 Employers for 2026. When you join us, you’ll become part of a supportive, innovative team that’s passionate about delivering exceptional member experiences and making a real impact in our communities.

The Governance & Projects Coordinator plays a pivotal role in supporting Board governance, strategic initiatives, and executive coordination. This position ensures processes are well‑organized, consistent, and executed with precision, helping the organization maintain strong governance practices, effective project tracking, and smooth operational coordination. The coordinator works closely with the Manager and internal stakeholders to support meetings, documentation, projects, and executive initiatives.

• Prepare draft Board and committee meeting materials, agendas, and supporting documents.
• Maintain governance records, policies, bylaws, and version control.
• Support Director onboarding/offboarding, elections, and AGM planning.
• Track post‑meeting follow‑ups, minutes, and action items.
• Manage the internal Board website/portal in line with governance standards.

• Assist with project intake, tracking tools, dashboards, and templates.
• Collect project updates and prepare status reports.
• Support strategic plan reporting and departmental project documentation.

• Prepare Executive Team meeting materials, maintain action logs, and ensure document consistency.
• Support planning cycles, corporate events, and internal communications.
• Maintain standardized templates and assist colleagues with governance and project processes.

• Post‑secondary education in business administration, governance, project administration, or related field (or equivalent experience).
• 1–3 years in administrative, governance, or project coordination roles.
• Experience supporting Boards or committees (agendas, minutes, governance documentation) is an asset.

• Relationship Management:
  Possesses strong judgment and interpersonal skills to build and maintain effective working relationships with coworkers, partners and members.
• Organizational
  
  Skills:
  
  Strong organizational and multitasking skills, with attention to detail and the ability to process information accurately and efficiently.
• Project Support:
  Experience supporting projects or initiatives through documentation, tracking, scheduling, and follow‑up.
• Communication:
  Excellent verbal and written communication skills, including drafting meeting materials, minutes, and reports clearly and accurately.
• Governance Awareness:
  Knowledge of Board and committee processes, minute‑taking standards, governance documentation, and confidentiality requirements.
• Microsoft Office:
  Proficiency in Microsoft Office Applications.

We believe our employees deserve the same outstanding care we give our members. That’s why we offer:

• A People‑First Culture:
  Join a supportive team that values collaboration, positivity, and community impact.
• Competitive Pay & Bonus Program:
  Market‑aligned salary plus the opportunity for annual bonuses.
• Comprehensive Benefits:
  Health and dental coverage, sick time, and a Defined Contribution Pension Plan & Group Retirement Savings Plan with up to 9% employer contribution.
• Work‑Life Balance:
  Three weeks’ vacation to start, plus four personal days and two volunteer days each year.
• Career Growth:
  Tuition reimbursement, training opportunities, and career progression pathways.
• Extra Perks:
  Annual fitness and clothing allowance, reduced employee loan and mortgage rates, and no service fees on banking transactions.
• Salary Range: $51,900 – $61,100.

• Bondability Requirement:
  Candidates must be bondable under a fidelity bond policy (includes a criminal and credit check).
• Closing Date:
  January 30th, 2026

At Provincial Credit Union, we’re committed to creating an inclusive and equitable workplace. We welcome applications from all qualified individuals, and accommodations are available throughout the recruitment process.