Senior Faculty Affairs Generalist, Darden School of Business

The University of Virginia Darden School of Business, one of the world's leading business schools, seeks a part‑time (20 hours per week)
Senior Faculty Affairs Generalist to join its team. This position works with the Faculty Advancement team, Darden Finance, Provost Office and Darden’s Human Resources (HR) Business Partner to coordinate the HR tasks related to faculty. It includes managing and administering various stipends and payments to faculty; partnering with University Human Resources (UHR) for adjunct hiring and reappointment; student hiring; and visa management for faculty.

This position will be the designated delegate for the Senior Associate Dean for Faculty and Research and enters all appropriate documentation in Workday.

• Update annual stipend information for faculty – senior associate dean, academic director, degree program head, Dean’s Fund awards, etc.
• Enter annual summer support payments – calculate amount based on salary and research center assignments; enter payments accurately each summer.
• Support the RCD committee process: set up meetings, send communications, monitor Qualtrics responses and compile reports; work with Finance to finalize and send letters to all qualifying faculty.
• Manage offer letter guarantees (summer support, research stipend, signing bonus, etc.) – maintain a multi‑year schedule of payments with varying terms for different payments and ensure that all payments are entered starting in the second year.
• Manage adjunct, Dean’s fellows and other part‑time instructors hiring and payments; coordinate with UHR to hire and onboard or reappoint approximately 30 adjuncts per year; track teaching term, set up assignments, onboard new adjuncts, and execute/tracking special terms of agreement.
• Student hiring – partner with Senior Director Strategic Talent Initiatives to hire part‑time Research Assistants for faculty.
• Overload payments – coordinate requests, including communication with the Provost’s office, and payments for faculty overloads and bonuses; track bonuses, overload and other payments throughout the fiscal year.
• Visas – serve as liaison with faculty and University immigration services to ensure that faculty (new hires, existing faculty, visiting scholars and postdocs) complete and update the necessary filings related to visas and immigration status.
• Records management – ensure that information related to faculty is current and complete in Workday; enter information related to retirements, resignations, and other changes in status.
• Reporting in Power BI – update and create data to feed Power BI reports; work closely with Enterprise Systems teams to create a data delivery system and reports that meet needs.
• Advanced use of Excel to support the Faculty Affairs team and the Senior Associate Dean.
• Create templates and complete data analysis for the Tenure and Promotion Process, including reports on sales from Darden Business Publishing, involvement in Executive Education, and teaching evaluations.
• Data analysis – faculty benchmarking data, individual performance reporting for faculty, summary data reports for the Senior Associate Dean and the Dean in the Annual Peer Review process.
• Support faculty hiring team by making reservations and reimbursements.
• Meet regularly with counterparts from central grounds in support of Visas, HR duties, and faculty affairs duties.
• Gather information regarding faculty consulting activities, create individual reports, communicate and update, then summarize and share the data with the Senior Associate Dean and the provost team.

• Bachelor’s degree and two years of experience required. Relevant experience may be considered in lieu of a degree.

• Higher Education experience, working with faculty and academic programs preferred.
• Ability to work under tight deadlines and manage multiple priorities.
• Excellent time management skills.
• Excellent oral and written communication skills.
• Ability to work both independently and on a team.
• Strong interpersonal relationship and teamwork skills.
• Administration of programs (degree program experience preferred).
• Knowledge of UVA offices and…