Production Assistant

Chaski Global produces work that connects people, data, and stories to create meaningful impact. Our production team values collaboration, curiosity, and professionalism. We are committed to creating inclusive, respectful, and energizing work environments.

The Production Assistant supports the Director of Event Production in the planning, setup, execution, and closeout of live and virtual events. This role is detail-oriented, fast-moving, and highly collaborative. It is ideal for someone who stays calm under pressure, anticipates needs, and enjoys making complex productions run smoothly behind the scenes.

The Production Assistant is a key on-the-ground and behind-the-scenes support role, helping ensure timelines are met, logistics are handled, and presenters, partners, and guests have a seamless experience.

• Assist with event and production logistics before, during, and after live and virtual programs
• Support run-of-show execution, including cueing speakers, setting up registration links, managing timing, and tracking deliverables
• Help coordinate speakers, panelists, vendors, and partners during prep and live execution
• Support room setup, registration flow, signage, and on-site troubleshooting

• Assist with registration and creating of links for webinar and virtual event platforms (e.g., Zoom, webinar tools) under direction of the Event Production Director

• Prepare and organize production documents (run of show, speaker lists, timelines, checklists)
• Track assets, links, files, and post-event materials
• Assist with post-event follow-up, recordings, and wrap-up tasks

• Support Event Producer as staffed and in key front- and back-of-house facing positions
• Handle real-time problem solving and last-minute adjustments
• Maintain a professional, calm, and solutions-oriented presence

• Strong organizational skills and attention to detail
• Clear, professional communication skills
• Ability to remain calm and adaptable during live events
• Familiarity with virtual event platforms (Zoom experience required; webinar tools a plus)
• Willingness to learn and take direction while also anticipating needs

• Prior experience supporting events, conferences, or video productions
• Experience with run-of-show documents or production schedules
• Comfort interacting with clients, speakers, and senior stakeholders

• Events and productions run smoothly and on schedule
• Speakers and clients feel supported, prepared, and confident
• Issues are addressed quickly and calmly with minimal disruption
• The Director of Event Production can focus on high-level execution knowing details are handled

To apply, please submit:

• A resume, and
• A brief cover letter describing your interest in the role and why you’re excited to work with Chaski Global and our event production team.
• Applications should be sent to infowith the subject line “Production Assistant Application.”

Position Type:
Full-time

Location:

Hybrid work, based in Charlottesville, Virginia to best coordinate in-person events

Position Type: $45,000-$55,000 commensurate with experience