Executive Assistant and Director's Fellow, Executive Office, Miller Center of Public Affairs

Executive Assistant and Director's Fellow

The Miller Center of Public Affairs, a nonpartisan affiliate of the University of Virginia (UVA) seeks an Executive Assistant and Director's Fellow for its Executive Office. The person in this position will manage the Director & CEO's travel and meeting schedule; obtain and help prioritize briefing materials for meetings; manage, monitor, and help prioritize the flow of information and the status of projects;

make travel arrangements and prepare reimbursement requests; coordinate or prepare drafts of select correspondence (as appropriate); and perform project management, policy research, and other duties as assigned.

• Be highly motivated, proactive, organized, persistent as needed, and detail oriented
• Exercise judicious decision making on all fronts
• Maintain confidentiality
• Exhibit abilities to be flexible, even keeled under pressure, and consistently professional
• Develop the ability to make informed substantive recommendations on the Director & CEO's priorities
• Contribute to the Center's culture of hospitality, teamwork, and collaboration

Established in 1975 through a generous gift from entrepreneur and philanthropist Burkett Miller, the Miller Center of Public Affairs is a nonpartisan institution at the University of Virginia that explores how the American presidency meets national priorities. We engage scholars with leading citizens to help solve major problems.

The Miller Center is a supportive community, grounded in diverse perspectives. Its faculty and staff value scholarly excellence, civil discourse, and respectful conduct.

Manage and monitor calendar, workflow, and project status

• Strategically manage constantly evolving travel and meeting schedule for Director & CEO
• Manage constantly evolving action items list for Executive Office
• Manage flow of information and requests into and out of the Director & CEO's office
• Manage special projects, as assigned
• Obtain, coordinate, or prepare materials for meetings or drafting memoranda, correspondence, talking points, agendas, and other documents, as needed
• Stay abreast of Miller Center calendar and significant dates at the University and national political calendars
• Support board meetings with necessary communications and support materials, as needed

Make travel arrangements and prepare reimbursement requests

• Coordinate travel arrangements, including transportation and lodging for Director & CEO, and others as needed
• Prepare travel and other reimbursements for Director & CEO, maintaining appropriate documentation and following required procedures
• Stay abreast of travel regulations, weather conditions, etc. that affect travel
• Stay abreast of reimbursement policies of University of Virginia

Develop a comprehension of Center priorities to serve the Director & CEO effectively

• Participate in leadership meetings of the Center, as requested
• Develop an understanding of Miller Center priorities and of the Director & CEO's perspective
• Conduct research projects of various lengths, preparing summary memos, speech drafts, and other internal and external communications products
• Learn to serve as an ambassador for the Director & CEO and the Center on substantive priorities
• Make recommendations to the Director & CEO, especially on document production and meeting sequencing

Perform other duties as required

• Support the Executive Office with Miller Center-wide initiatives driven by the Director & CEO, such as all-staff meetings
• Attend staff meetings and events, as needed
• Support public programming staff, as needed, such as helping with public event check-in

In addition to the qualifications listed below, prior work experience in an office environment is required, as is demonstrated proficiency with Microsoft Office Suite and other routine office technologies. Knowledge of history, politics, and/or related fields and knowledge of the University of Virginia and of the Washington, D.C., community are strongly preferred.

• Education:
  
  Bachelor's degree
• Experience:
  
  2+ years of relevant experience required. Additional relevant experience may be considered in lieu of a degree. Experience may include project management and/or full-time, part-time, or internships, externships, shadowing, volunteering, part-time or summer jobs, and extracurricular activities in which relevant skills are developed.

• Ability to manage multiple, competing, and simultaneous priorities effectively
• Ability to clarify, track and prioritize requests and projects and to meet deadlines
• Ability to comprehend Miller Center priorities and stakeholders and help advance initiatives accordingly
• Ability to articulate priorities on behalf of the Director & CEO and be able to make connections between activities and responsibilities of Center personnel
• Ability to communicate effectively, in writing and orally, with proper grammar and usage
• Ability to use appropriate email, telephone and other communications protocols
• Ability to…