Enterprise Director Document Management

Overview

Department: 10132 Enterprise Corporate - Quality Management and Regulatory

Status: Full time

Benefits Eligible: Yes

Hours Per Week: 40

Schedule Details/Additional Information:

Pay Range: $66.85 - $100.30

Education: Master’s Degree in public health nursing, healthcare administration, or related field

Experience: 5-10 years of progressive experience in quality or healthcare risk management within a complex healthcare setting

• Leadership and Collaboration
  • Provide strategic leadership on document management, provide expert guidance on strategy, while mitigating regulatory risks.
  • Lead and mentor a team of document management professionals, policy coordinators, and administrative staff; collaborate with clinical and operational leaders to ensure alignment and integration of document management practices.
  • Report on key performance indicators and improvement initiatives to executive leadership.
• Policy System Oversight
  • Lead the management and continuous improvement of the organization’s policy management system and related tools; ensure timely review, approval, and dissemination of policies, procedures, and guidelines.
  • Monitor compliance with policy development and maintenance timelines and standards.
• Regulatory Compliance
  • Ensure all documentation practices meet applicable federal, state, and local healthcare regulations (e.g., Joint Commission, CMS, etc.) and accreditation standards.
  • Coordinate regulatory reviews and readiness assessments related to document and policy management.
  • Serve as the primary point of contact for regulatory bodies on document management matters.
• Tools, Training, and Education
  • Manage the electronic document solution and its related processes, including oversight of access and downtime procedures.
  • Develop and deliver training programs for staff on document management processes, tools, and regulatory requirements while promoting a culture of compliance and continuous improvement through ongoing education and support.
  • Partner with service line leaders to develop and implement enterprise-wide quality strategies.

• Education: Master’s degree in public health, nursing, healthcare administration, or a related field is required.
• Experience: Minimum 5-10 years of progressive experience in quality or healthcare risk management within a complex healthcare setting.
• Certification / Registration / License: (not specified in this description)

• Proven ability to inspire and mobilize interdisciplinary teams toward shared goals, build consensus, and foster alignment across multidisciplinary teams and diverse stakeholder groups.
• Exceptional verbal, written, and presentation skills with the ability to convey complex concepts clearly and persuasively to diverse audiences.
• Advanced proficiency in data analysis, problem-solving, and translating insights into actionable improvement strategies.
• Skilled at building effective partnerships and navigating organizational dynamics to achieve patient safety objectives.
• Commitment to ethical standards, confidentiality, and continuous learning.
• Proficient in project management and continuous improvement methodologies, with a track record of delivering measurable results.
• Demonstrated emotional intelligence, integrity, and discretion when navigating sensitive topics such as patient harm, regulatory risk, and cultural readiness.
• Adept at navigating ambiguity and shifting priorities with resilience, sound judgment, and a solutions-oriented mindset.
• Experience leading teams, mentoring leaders, and driving cross-functional collaboration across multiple levels of an organization.

• Requires regular travel across Advocate Health facilities and regions to engage with local leaders, support operational execution, and assess program effectiveness on-site.
• Operates in both clinical and administrative environments, with occasional exposure to healthcare settings.

Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. The organization employs…