Budget Assistant

Overview

Please see Special Instructions for more details.

• The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
• The Search Committee will not contact references without first verifying permission with the finalist.
• Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
• Do not write ‘see resume’ on your application when completing the job duties section.

If time-limited, note appointment end date

Hours per week 40

Months per year 12

Position Number 001122

NC Salary Grade Equivalency NC09

Classification Title Business Services Coordinator - Journey

Working Title Budget Assistant

Salary Range $43,329 - $52,957

Anticipate Hiring Range $43,329 - $50,250

FLSA Status Non Exempt

Division Academic Affairs

Department Work Unit Financial Aid Operations

Work Schedule 8:00 am – 5:00 pm;
Monday – Friday with occasional evening and weekend hours required, as necessary. This position may be eligible for a telework schedule once onboarding into position is complete and with supervisor approval.

The Business Services Coordinator is part of the Finance and Business Team within Enrollment Management. This position is seated in Financial Aid, however this individual provides direct financial, budgetary, and personnel support to units within Enrollment Management, specifically Financial Aid, Niner Central, OASES & the University Scholarship Office. This position serves as the main contact in their units for questions related to policies and procedures.

The primary focus of this role includes providing budget oversight and reporting as requested by the Director of Finance and Business Operations, and the Directors of Financial Aid, Niner Central, OASES , and the University Scholarship Office. Other responsibilities include record keeping, data input, reconciling, approving purchases, travel reconciliation, onboarding and off-boarding of staff, and this position serves as a departmental timekeeper for Financial Aid.

Another major area of focus for this position is administration of four departmental budgets, which may include General Funds, Application Fee Funds, Discretionary Funds, and other program-specific budgets.

Specific Duties related to this area of focus include;

• Preparing annual budget reports and summaries of spending in specific areas
• Preparing RFP or waiver of competition documentation for purchasing
• Regular meetings with the Directors of Financial Aid, Niner Central, OASES, and the University Scholarship Office.
• Additionally, this position exercises authority for ordering and maintaining inventory of office supplies, holds regular training for staff related to travel, P Card, and performs other administrative duties as requested.

Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Note
:
Some state job postings state you can qualify by an ‘equivalent combination of education and experience.’ If that language appears above, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.

The Business Services Coordinator is part of the Finance and Business Team within Enrollment Management. This position is seated in Financial Aid, however this individual provides financial, budgetary, and personnel support to units within Enrollment Management as well. The Business Services Coordinator’s essential duties are as follows:

• Provides direct financial and budget management and oversight for their assigned units.
• Initiates and provides personnel support to their assigned units.
• Works with Department Directors, Assistant Directors, and staff to inform, instruct and ensure division and university processes and policies are upheld.
• Assigns and maintains program budgets for Financial Aid, Niner Central, OASES, and the University Scholarship Office.
• Records and tracks all transactions in Excel, or Google Sheets.
• Manages funds and reconciles transactions in…