Project Coordinator; Federal​/Public

Report to: Project Manager

The Project Coordinator is responsible for Estimating and Project Management support for multiple projects. Project Coordinators will work closely with the Project’s Management team. Project Coordinators should have the ability to prepare and interpret flowcharts, schedules, and step-by-step action plans. Additionally, they should possess the ability to read and understand plans and specifications in the markets Kwest works. They should have strong organizational skills, have client facing and teamwork skills, technical skills, and a working knowledge of software systems from Microsoft, HCSS, and Primavera.

Generally, project coordinators should have a Bachelor’s Degree in Construction Management, Civil Engineering, or related field or have requisite experience.

• Assist in the preparation of bids by working with a project manager and/or senior project manager regarding constructability issues.
• Assist in the preparation of quantity take-offs for proposals.
• Work with project manager, senior project manager, general superintendent, and project foremen to arrange and manage company resources on all projects.
• Represent company to public/clients at pre-bid meetings and project meetings.
• When needed, work at project sites to direct/assist the project foremen.
• Prepare bids. Assist project manager and senior project manager in pricing and final submission of bid documents.
• Review and understand all plans, specifications, addenda, and other bid documents.
• Serve as technical/constructability expert during proposal process.
• Procure subcontract and material quotes. Review all subcontractors’ and suppliers’ quotes to ensure they meet specifications, and that Kwest Group has included the full scope of work in the bid.
• Prepare a summary of additional project requirements (i.e.: on-site safety representative, drug testing, testing laboratory services, submittals requiring P.E. stamp, waste/borrow agreements, sales tax, special insurance requirements, etc.). Review with the project manager and senior project manager prior to bid.
• Schedule and complete all duties with minimal direct supervision.
• Represent Kwest Group in a professional manner in all instances.
• Assist in the preparation and management of projects from award to project close-out.
• Attend an in-house pre-job meeting to review the scope of the project.
• Attend a pre-job meeting with the owner as needed. Assist in the preparation of all documents (i.e.: schedule, material source letter, subcontractor letter, haul route request letter, others).
• During the life of the project, maintain original plans and specifications, maintain all revisions to plans and specifications, and distribute revisions to suppliers and subcontractors affected by revisions as needed.
• Perform all duties consistent with Kwest Group’s Mission Statement and philosophy.
• Maintain a positive attitude and good working relationships with customers, employees, and the public.

• Work experience as a Project Coordinator or similar role preferred, but not required.
• An ability to prepare and interpret flowcharts, schedules, and step-by-step action plans.
• An ability to read & understand DOT style plans, and specifications.
• Solid organizational skills, including multitasking and time-management.
• Strong client-facing and teamwork skills.
• Strong technical skills, and working knowledge of Microsoft Office Suite software.
• Prior experience with HCSS, and Primavera is preferred.
• Bachelors in Construction Management, Civil Engineering or related field is preferred, but not required.
• Possess personal qualities of integrity, credibility, and commitment to the corporate mission and values.
• Valid state driver’s license and must be qualified to operate a vehicle under the conditions of Company’s driving policy.
• This position is based on a 45–55-hour workweek.
• Must be able to work flexible hours, including evenings and weekends as required.
• Ability to pass a drug, driving and background screening.

• To contact suppliers and subcontractors for quotes.
• To request accurate and timely reports from the Project Foremen, suppliers, and…