Project Administrative Assistant - Energy

We invite you to bring your energy and experience into play as you join a global engineering, construction and consultancy company. This job offers you a chance to challenge yourself and experience the excitement of being a key part of a high quality, innovative, high production team in the Engineering, Procurement & Construction Management (EPCM) industry. To succeed in this role you must have document control experience along with an in-depth knowledge of Excel, Word, Power Point and working with spreadsheets.

Are you our new PM Assistant? Click the apply-button to send your application.

Do you want to push the boundaries of your profession and develop your excellence in an open, collaborative and empowering culture? We work to create a sustainable future and our inspiring projects and innovative solutions strive to set the standard among our peers. You will join a global company that has been growing successfully since its founding in 1945. Together, we lead and leave a positive impact on societies, companies and people around the world.

As our new Project Manager Assistant you will be part of a highly motivated project team focusing on delivering high risk high quality Design-Build industrial projects for our clients. Our teams consist of 2 to 10 plus members depending on the size, specific project requirements and complexity of the project.

Ramboll is at the forefront of addressing the green transition and offers a holistic approach to energy that supports the sector on the journey towards more sustainable solutions. With 1,800 experts in 14 countries, covering the full spectrum of technologies and all parts of the value chain from production and transmission to distribution, we plan, design and implement energy solutions all over the world.

Ramboll has nearly 2,000 experts working across 50 offices in the Americas applying their passion to deliver innovative solutions within Environment & Health, Water, Energy and Planning & Urban Design. Founded in Denmark, Ramboll is a people company. We invite you to contribute to a sustainable future working in an open, collaborative and empowering culture.

Apply online. Attach your CV, cover letter and relevant documents showcasing why you are the right fit for the role, and when you are available to start. We look forward to receiving your application.

Your key tasks and responsibilities will be:

• Document Control utilizing BIM 360 Software
  • Manage receipt and transmission of project documents
  • Check documents for compliance with standard procedures
  • Organize and maintain documents
  • Process Request for Information (RFI's)
  • Process & track drawing submittals
• Attend project meeting taking notes, action items and developing minutes
• Project Control Assistance
  • Purchase Orders
  • Contract Change Orders
  • Subcontract Change Orders
  • Field Work Directives
  • Financial Reports
  • Daily / Monthly Reports
  • Financial Tracking / Earned Value Assessments
• Coordinate/ Track shipping of materials and equipment to site
• Develop spreadsheets and Power Point presentations for project meetings
• Set‑up and coordinate project meetings
• Project Controls
  • Assist with Change Orders

From the moment you join Ramboll, we will support your personal and professional development so that you grow with the company. For this role, we believe your starting point is:

• College degree with 3+ year's experience or 10+ years working in the construction or engineering environment performing these duties
• Good communication skills both written and verbal
• Keen organization skills
• Proficient Computer skills
  • Microsoft Office Products (Word, Excel, PowerPoint, etc.)
• Document Management and Storage Systems
  • SharePoint, File Net, Process Map
  • BIM 360 a plus
• Interpersonal Skills
• Integrity
• Able to function with minimal supervision
  • Prioritize well
  • Manage time well
  • Multi‑task
  • Trouble shoot

Personal qualities that will help you succeed in this role include a strong confident personality with a propensity for getting things done will play strongly into your ability to succeed in this fast pace environment. Being detail-oriented and having the interpersonal skills to gather support and cooperation from team members to allow accurate and effective completion of tasks you are assigned.

This role will require effective engagement with multiple levels of individuals such as Project Managers, Project Officers, Construction Managers, Engineers, Owners Representatives, Subcontractors and Vendors.

All your information will be kept confidential according to EEO guidelines.