Project Coordinator - Mechanical

Project Coordinator - Mechanical role at Climate Systems LLC

Climate Systems, LLC is seeking a highly organized and detail-oriented Project Coordinator to join our team. In this role, you’ll play a critical part in supporting our project management team through all phases of Construction and Turnkey projects. From pre-construction through closeout, you'll ensure documentation is accurate, communication is timely, and all supporting processes run smoothly.

Key Responsibilities

• Maintain thorough and organized project documentation throughout all phases of execution.
• Schedule, attend, and document project turnover meetings from Pre-Construction to Construction and Turnkey.
• Support the protection of the company’s legal and contractual interests through effective communication with customers, subcontractors, vendors, and internal stakeholders.
• Assist in developing detailed scopes of work for subcontractor agreements in collaboration with Project Managers.
• Review customer billing requirements when drafting contracts for subcontractors and suppliers.
• Issue Master Subcontract Agreements and Subcontracts to lower-tier subcontractors.
• Generate and manage Purchase Orders in accordance with company purchasing policies and approval authority.
• Assist Project Managers with the preparation of Change Orders, ensuring compliance with contract terms and project standards to protect profitability.
• Prepare and submit all required project closeout documents.
• Produce additional project-related documentation as needed.
• Provide ongoing support to Project Managers and Project Executives throughout the project lifecycle.
• Assist Project Managers with permit applications, when required.
• Other such duties and responsibilities as assigned.
• Assist with Time and Material Service Tickets.

Qualifications

• At least 2-5 years previous experience in a project coordination or construction administration role required.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Familiarity with construction documents and processes is a plus.
• Proficiency in Microsoft Office Suite; experience with project management or construction software is a plus.
• Ability to work both independently and collaboratively in a fast-paced environment.

Benefits

• Competitive salary and performance incentives
• Health, dental, and vision insurance
• Company paid Life Insurance and Long-Term Disability
• 401(k) with company match
• Paid time off and holidays

Seniority level
:
Mid-Senior level

Employment type
:
Full-time

Job function
:
Other

Industries
:
Industrial Machinery Manufacturing