Coordinator, Federal Proposal

Coordinator, Federal Proposal

Join to apply for the Coordinator, Federal Proposal role at Aecon Group Inc.

As a North American leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

• Safety Always: Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity: We lead by example, with humility and courage.
• Accountability: We’re passionate about delivering on our commitments.
• Inclusion: We provide equitable opportunities for everyone.

• Comprehensive Health & Wellness: We ensure you and your family receive services needed to support your mental, emotional, and physical well‑being.
• Career Development: You’ll benefit from our Aecon University and Leadership Programs.
• Diversity & Inclusion: We support inclusive work environments through initiatives like Diversity, Equity, Inclusion & Accessibility training, Aecon Women in Trades, Aecon Diversity in Trades, and Employee Resource Groups.
• Sustainability: We are a leader in sustainable construction, committed to minimizing our environmental impact.

We are seeking a highly organized and meticulous Federal Proposal Coordinator to join our team. The ideal candidate will be the central point of contact for all proposal development activities, ensuring timely, compliant, and high‑quality submissions in response to Requests for Proposals (RFPs), Requests for Information (RFIs), and Requests for Quotation (RFQs) issued by federal government agencies. This role requires exceptional project management skills, attention to detail, and the ability to work collaboratively under pressure in a fast‑paced, deadline‑driven environment.

• Proposal Management: Manage the entire proposal development lifecycle, including creating detailed schedules, outlining deliverables, and tracking progress against deadlines.
• Compliance Assurance: Conduct thorough analyses of RFP/solicitation requirements and the Federal Acquisition Regulation (FAR) to ensure all submissions are fully compliant.
• Content Coordination: Facilitate collaboration with cross‑functional teams, including subject matter experts, technical writers, finance, and legal teams, to gather and integrate information.
• Writing and Editing: Contribute to content development, including drafting executive summaries and editing technical sections for clarity and consistency, and proofreading the entire document for grammar, syntax, and adherence to style guides.
• Document Production: Organize and format final proposal documents, ensuring consistent branding and presentation, and managing the electronic or physical delivery process.
• Resource Management: Maintain and update a central repository of boilerplate text, past performance data, project descriptions, and staff resumes for easy reuse.
• Meeting Facilitation: Coordinate and lead proposal kick‑off meetings, progress check‑ins, and review sessions (e.g., Pink Team, Red Team) to gather feedback and ensure alignment.
• Process Improvement: Participate in post‑submission debriefs to capture lessons learned and recommend improvements to the overall proposal process and tools.

• Education: Bachelor's degree in Business Administration, Marketing, Communications, English, or a related field (or equivalent work experience).
• Experience: 2‑5 years of experience in proposal coordination or management, with specific experience in government contracting processes and RFPs highly preferred.
• Knowledge: Familiarity with federal government procurement processes and the Federal Acquisition Regulation (FAR), and Defense Federal Acquisition Regulation Supplement (DFARS).
• Technical
  
  Skills:
  
  Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat Pro is essential. Experience with proposal management software (e.g., Qvidian, Loopio, InDesign, RFPIO)…