Procurement Coordinator

Job Summary

As the Procurement Coordinator, you will be responsible for coordinating and executing all procurement activities for non‑resale products and services throughout the company. This includes product and supplier research, developing bid requirements and statements of work, supplier selection, monitoring supplier performance, contract management, and inventory control. You will ensure Carolina Handling receives the best value in its purchases by matching products and services to needs, quality, warranty, lead times, and cost.

Additionally, you will support the company’s vehicle fleet and technician tool outfitting and replenishment programmes effectively.

• Support the successful procurement of non‑resale products and services used by the company, including:
• Maintenance, Repair, and Operation items (MRO)
• Office supplies and equipment (fax machines, postage meters, etc.)
• Technician van tools and setup materials
• Company vehicles
• Company uniforms
• Contracts for all buyer agreements, leases, and facilities maintenance services.

• Manage vehicle setups, including creating W EX cards, updating Enterprise data, and processing new vehicles upon arrival
• Manage vehicle fleet tasks, including:
• Loaner/rental set‑ups, coordinating with the Procurement team for available vehicles
• Handling speeding violations
• Managing NC inspection emails and state transfers
• Updating W EX System with new hires
• Vehicle remarkets
• Managing recalls and updating spreadsheets
• Managing NC Quick Pass and Southern Connector

• Monitor and evaluate supplier performance and address concerns.
• Maintain Purchasing Warehouse Inventory and Storage Area, ensuring accurate inventory levels and keeping the area clean and organised.
• V ehicle kit ordering for new associates, and setup in third‑party systems for ordering parts/tools in their role.

• Act as the Concur Administrator for expense reporting, company card increases, and other card‑related procurement needs.
• Track and report Purchasing Department monthly key measurements to the Procurement Manager.
• Assist with corporate projects as assigned or required.
• Continually stay informed on new products and services by interviewing representatives, reading trade journals and related publications, and visiting local supplier facilities.

• Actively pursue professional growth and participate in professional trade associations, such as the Institute of Supply Management (ISM).
• Perform any other duties as assigned or required to support the company’s overall operations and objectives.

All potential hires are subject to pre-employment checks which include but are not limited to background checks, drug screenings, and motor vehicle record checks.

• Associate or Bachelor’s Degree in Supply Chain Management, Operations, or Business Administration is required.
• Minimum of three years in Purchasing or Supply Chain Operations; additional experience in business operations is preferred.
• CPSM/CPM, CPIM, or APICS certification is strongly preferred.
• Strong planning, organisation, and attention to detail.
• Demonstrates vision, goal‑setting , and ownership, with a focus on continuous improvement and implementing change.
• Enhances quality, productivity, efficiency, and cost‑effectiveness.
• Communicates with empathy, listens actively, and delivers clear, concise messages both verbally and in writing.
• A persuasive negotiator, achieving win‑win outcomes.
• Effectively manages customer and supplier relationships.
• Capable of managing multiple projects simultaneously, meeting deadlines with minimal supervision.
• Efficient in managing high‑turnover non‑resale inventory.
• Thrives in a fast‑paced work environment.
• Proficient in Excel and Word, with familiarity in Business Enterprise Systems.