Specialist, Project Management

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Here at Scout Motors, we are carrying forward the heritage of one of the most iconic American vehicles in history. Debuting in 1960, the Scout forged the path for future generations of rugged SUVs and trucks and will do so once again. Scout is more than just a brand—it’s a legacy steeped in a culture of exploration, caretaking, and hard work.

Scout respects the past and the future by electrifying and digitizing an iconic American brand, creating a company for its people and customers, enabling a balance of work and play. We are empowering inclusive, entrepreneurial teams to innovate and build a better future of transportation.

Join us at Scout Motors and be part of shaping the future of transportation. If you’re ready to drive change and make history, apply now!

Overview

The Specialist, Project Management supports the planning, coordination, and execution of key initiatives across the Administration organization. This role provides structure and consistency to project activities by maintaining schedules, managing risks and action items, supporting cross‑functional collaboration, and preparing high‑quality reports and presentations. Reporting to the Vice President of Administration, the Specialist helps ensure that project plans, deliverables, and documentation align with departmental goals and that stakeholders have the information needed to drive decisions.

The ideal candidate brings practical project management experience, strong analytical skills, and the ability to work proactively and collaboratively in a fast‑paced corporate environment.

What you’ll do

Become part of an iconic brand that is set to revolutionize the electric pick‑up truck & rugged SUV marketplace by achieving the following:

• Develop and maintain project plans, schedules, task lists, and status trackers for departmental initiatives.
• Monitor progress against milestones, proactively identify risks or delays, and surface issues for resolution.
• Coordinate with cross‑functional partners to gather inputs, validate timelines, and ensure alignment with project objectives.
• Support execution of both short‑term tasks and longer‑term work streams with minimal supervision.
• Support onboarding of new project team members by providing access to project tools, documentation, and processes.
• Maintain project tracking and dashboards using tools such as JIRA, Power BI, or other reporting systems.

• Prepare clear, accurate, and concise project status reports that summarize progress, KPIs, challenges, and required decisions.
• Create presentations and briefing materials for leadership, communicating proposals, alternatives, or risks in a structured manner.
• Support communication across project teams, ensuring transparency, alignment, and follow‑through on commitments.
• Assist in preparing materials for steering committees or leadership reviews.

• Assist in enhancing the department’s PMO framework by updating templates, processes, and standards.
• Organize and maintain shared project materials across Teams, SharePoint, and other collaboration platforms.
• Support audits or reviews by gathering evidence, preparing compliance documentation, and tracking improvement measures to closure.
• Support change management activities related to new company processes, tools, and practices.
• Serve as point of departmental window for process mapping and standardization activities, such as QMS, ISO, etc.

• Schedule, coordinate and facilitate project meetings, including preparing agendas, capturing minutes, and managing action items.
• Track stakeholder requests, dependencies, and open issues to ensure timely closure.
• Build productive working relationships with internal partners to support effective collaboration.
• Serve as a point of contact for project inquiries and coordinate responses among project leads or subject matter experts.

• Conduct research and benchmarking to support project scoping, cost estimates, and evaluation of alternatives.
• Assist in preparation of annual…