Office Services Coordinator

Position Summary

This position serves as the first point of contact for visitors, customers and vendors while managing essential office operations and facilities coordination. This person is critical to maintaining a professional, welcoming environment and ensuring smooth daily office operations.

Essential Functions to include:

• Mail & Package Management
  • Receive, sort and distribute daily incoming mail and packages
  • Prepare outgoing mail and coordinate shipments via UPS, Fed Ex and USPS
  • Maintain accurate shipping logs and tracking information
  • Notify employees of incoming packages
• Facilities & Office Coordination
  • Schedule and coordinate conference room bookings
  • Maintain hospitality services including coffee stations, beverages and breakroom supplies
  • Order and maintain inventory of office supplies and ensure adequate stock levels
  • Manage supply room organization and cleanliness
• Administrative Support
  • Processing parking validation through web-based validation system
  • Maintaining visitor log and assigning flex office space to guests and visiting employees
  • Assist with special projects and company events
  • General administrative support to staff as needed
  • Perform other duties as assigned to support office operations

• Minimum High School Diploma AND minimum of 3-5 years of related work experience.
• Ability to work 8:00 am - 5:00 pm, Monday through Friday.
• Highly proficient in Microsoft Word, Excel, PowerPoint, Outlook, Windows, the Internet, and other relevant software; ability to adjust to new and changing computer systems and to operate standard office equipment.
• Mastery of general office procedures and techniques; ability to update skills on a continual basis.
• Excellent typing and data entry skills with accuracy and attention to detail.
• Ability to recognize and maintain confidential information.
• Superior verbal and written communication, including grammar, composition, editing and proofreading.
• Strong interpersonal skills; professional demeanor with a commitment to diversity and equality.
• Strong organizational skills; able to organize and prioritize workflow; ability to manage multiple activities and projects, often with competing deadlines, and follow up on projects through completion with exceptional attention to detail.
• Ability to work independently with minimal supervision.
• Ability to effectively communicate with C-Level executives.

• Self-Motivated
• Positive Attitude
• Must be able to follow Company safety rules and all other Company policies.
• Personal Commitment and Accountability

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to see, talk or hear. The employee frequently is required to sit; stand; walk; use hands to finger, handle or feel; operate office tools or controls;

and reach with hands and arms.

While performing the duties of this job, the employee is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work). The employee may be subject to one or more of the following atmospheric conditions that affect the respiratory system of the skin: fumes, odors, dust, mists, gases, or poor ventilation.

Pike is an Equal Opportunity Employer

EOE/Minorities/Females/Vet/Disabled

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as requested to meet the ongoing needs of the organization