Administrative Assistant

Typical Years of Requisite

Experience:

1-3+ years

• Provides administrative support to an individual, team, department, or group in the firm.
• Organizes and schedules meetings and appointments.
• Assists studio leaders with travel arrangements and/or expense reports as needed.
• Provides support to the Office Manager or Talent Manager for special projects as needed.
• Assist PM/Principals in creating consultant agreements and/or Owner/Architect agreements using AIA software as needed.
• Assists Project Teams.
• Orders lunches and sets up for internal meetings and client meetings.
• Provides support for front desk, including answering phones, receiving and distributing packages as needed.
• Sends correspondence to Consultants and General contractors.
• Requests Certificate of Insurance certificates from legal department.

• Effective verbal, written communication and organizational skills
• Strong attention to detail and excellent time management skills
• Proven ability to execute tasks and able to work independently
• Flexible, high service orientation, and a quick learner

• Knowledge of Microsoft Office (Word, Excel, Outlook, and PowerPoint)

• Associate or bachelor's degree preferred

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Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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