Administrative Support Specialist

Provide administrative and logistical support for the ADMS Program’s stakeholder engagement activities. This role requires developed administrative skills gained through formal training or significant work experience and operates within established procedures with moderate oversight. The position is non-exempt and supports program leadership and team members in a fast-paced environment.

• Prepare correspondence, reports, presentations, agendas, and meeting minutes using Microsoft Word, Excel, and Power Point
• Manage calendars, schedule meetings, and coordinate events for the Program Director and key team members
• Receive, screen, and route incoming calls, emails, mail, and visitors
• Maintain electronic and physical files and records
• Arrange business travel, including flights, hotels, and transportation
• Track and reconcile expenses
• Provide logistical support for on-site events, including meal ordering, access management, and coordination with on-site administrative teams
• Support software deployments, working sessions, and large planning events (“big room” sessions)
• Assist with event facilitation, including meeting materials, room setup, and ensuring readiness prior to events
• Travel periodically to support on-site events (approximately once per quarter
  )

• 5+ years of administrative or program support experience
• Proficiency with Microsoft Office (Word, Excel, PowerPoint)
• Strong organizational, communication, and multitasking skills
• Ability to work independently while supporting multiple stakeholders
• Experience supporting meetings, events, and executive-level scheduling preferred