Sr Executive Assistant

The Executive Assistant will primarily provide administrative support to EnPro’s Segment Presidents. The successful candidate must exercise good judgment in a variety of situations, balance multiple priorities, and exhibit strong written and verbal communication, administrative, and organizational skills. The candidate must be able to handle matters with a critical sense of confidentiality and discretion.

Executive Assistant – role will have the following primary responsibilities:

• Management Segment President Leadership team calendars, including alignment and integration with the Master Calendar
• This role administratively supports the Segment Presidents Team.
• Proactive identification and resolution of conflicting priorities across the department working with all key stakeholders.
• Excellent attention to detail, formatting, neatness, etc., of key materials or other materials prepared for distribution internal and external to teams that are an overall reflection on the work quality of the teams.
• Manage complex and frequently changing travel arrangements, in addition to group logistics requirements for the teams and department-related travel.
• Assume meeting planning responsibilities for the execution of department and Segment level meetings of various sizes and at various locations, including venue preparation, administrative support, logistics, lodging, etc.
• Prepare electronic expense reports and manage department budget oversight.
• Maintain department SharePoint sites.
• Serve as a partner for all other company executive assistants in the planning and execution of joint projects, company-wide functions, and administrative back-up.
• Proactively identify emerging department needs and perform other duties as required.
• Support/backup the planning/communication of activities (i.e., company events, support “FUN” committee, etc.)
• Support/backup enterprise-wide projects/initiatives (i.e., Annual President’s Awards, website and social media review, developing marketing material/surveys, etc.)
• Prepare, manage, and store documents as required.
• Overtime and travel may be required.

Required Skills:

Key attributes for success:

• Strong interpersonal skills and professional demeanor required to work with high level leaders, team members and administrative staff
• Excellent written skills with all forms of communication (inter-office, PowerPoint, external communications, etc.)
• Excellent customer service skills, including an ability to respond to requests simply, calmly, courteously, and promptly
• A high level of discretions and trustworthiness to handle sensitive and confidential matters
• Excellent independent problem-solving skills and initiative
• Exhibits creativity in developing new ideas and solutions to enhance efficiency and effectiveness.
• Ability to pull from internal and external resources to solve problems and complete tasks with minimal to no supervision
• Excellent organizational skills, ability to be proactive, and an ability to handle detail
• Ability to handle multiple tasks and to prioritize appropriately
• Ability to anticipate and proactively address the needs of the Segment Presidents
• Demonstrated time-management skills
• Proven flexibility in a dynamic workplace
• Willingness to assume responsibility and to follow through.
• Excellent command of Microsoft Office applications (Microsoft Word, Excel, and PowerPoint)
• Advanced proficiency in Microsoft PowerPoint and presentation design required for strategy and roadmap creation
• SharePoint experience needed.

Required Experience:

Pre-requisites and skills required:

• Proven track record in a fast-paced, performance driven environment
• Minimum of five years' experience which includes working with high-level executives, managing complex schedules, and handling confidential information with discretion.
• Associate degree or equivalent work experience
• Good judgment with a high degree of tact, diplomacy, and integrity required.
• Ability to anticipate needs, think critically and offer solutions.
• Highly organized with a strong attention to detail and strong calendar management skills
• Professional demeanor, strong judgment and maturity.
• Required to have exceptional communications skills, both verbal and written.
• Strong…