Executive Assistant

Sure Steel, Inc. is a recognized leader in the steel fabrication and construction industry, known for delivering complex projects with precision, integrity, and innovation. We are seeking an Executive Assistant (EA) for the executive team, who can operate with discretion, analytical capability, and executive presence. The ideal candidate thrives in a fast‑paced, results‑oriented environment and is equally comfortable preparing executive‑level reports as managing day‑to‑day coordination and communications.

This role requires a professional who can balance high‑competency strategic support with hands‑on execution, someone who ensures the executive members’ time, decisions, and communications are optimized to advance corporate objectives.

Key Responsibilities

• Executive and Administrative Support
• Manage complex calendars, coordinate meetings, and arrange travel with accuracy and efficiency.
• Prepare, edit, and format correspondence, reports, and presentations for internal and external audiences.
• Anticipate needs and proactively manage follow‑up actions and commitments.
• Data and Reporting
• Compile and analyze operational and financial data for executive teams review.
• Develop and maintain reports, dashboards, and summaries that support decision‑making.
• Support preparation for board and leadership meetings, ensuring data accuracy and presentation quality.
• Project and Workflow Management
• Track key initiatives, milestones, and deliverables assigned by the Executive.
• Coordinate with department heads to ensure accountability and progress on strategic goals.
• Manage confidential projects involving personnel, contracts, or business operations with discretion.
• Meeting and Communication Coordination
• Prepare agendas, meeting materials, and minutes; track follow‑up items and ensure completion.
• Support communication strategies, including drafting internal updates, executive summaries, and correspondence.
• Ensure smooth coordination between the executive’s office and internal departments.
• Confidentiality and Professionalism
• Handle sensitive information with the highest level of confidentiality, judgment, and integrity.
• Maintain a calm, professional presence in managing priorities and navigating competing demands.