Budget Assistant

Budget Assistant

• Vacancy Open to:
  All Candidates
• Employment Type:
  
  Permanent - Full-time
• Hours per week: 40
• Months per year: 12
• Position Number: 001122
• NC Salary Grade Equivalency: NC09
• Classification
  
  Title:
  
  Business Services Coordinator - Journey
• Working Title:
  
  Budget Assistant
• Salary Range: $43,329 - $52,957
• Anticipate Hiring Range: $43,329 - $50,250
• FLSA Status:
  Non Exempt
• Division:
  Academic Affairs
• Department:
  Enrollment Management (Adm)
• Work Unit:
  Financial Aid Operations
• Work Schedule:
  
  8:00 am - 5:00 pm;
  Monday - Friday with occasional evening and weekend hours required, as necessary. This position may be eligible for a telework schedule once onboarding into position is complete and with supervisor approval.
• Work Location:
  
  Cato Hall
• Posting date: 01/23/2026
• Closing date: 02/01/2026
• Proposed Hire Date: 02/09/2026

The Business Services Coordinator is part of the Finance and Business Team within Enrollment Management. This position is seated in Financial Aid, however this individual provides direct financial, budgetary, and personnel support to units within Enrollment Management, specifically Financial Aid, Niner Central, OASES & the University Scholarship Office. This position serves as the main contact in their units for questions related to policies and procedures.

The primary focus of this role includes providing budget oversight and reporting as requested by the Director of Finance and Business Operations, and the Directors of Financial Aid, Niner Central, OASES, and the University Scholarship Office. Other responsibilities include record keeping, data input, reconciling, approving purchases, travel reconciliation, onboarding and off-boarding of staff, and this position serves as a departmental timekeeper for Financial Aid.

Another major area of focus for this position is administration of four departmental budgets, which may include General Funds, Application Fee Funds, Discretionary Funds, and other program-specific budgets.

Specific Duties related to this area of focus include:

• Preparing annual budget reports and summaries of spending in specific areas
• Preparing RFP or waiver of competition documentation for purchasing
• Regular meetings with the Directors of Financial Aid, Niner Central, OASES, and the University Scholarship Office.
• Additionally, this position exercises authority for ordering and maintaining inventory of office supplies, holds regular training for staff related to travel, P Card, and performs other administrative duties as requested.

• Provides direct financial and budget management and oversight for their assigned units.
• Initiates and provides personnel support to their assigned units.
• Works with Department Directors, Assistant Directors, and staff to inform, instruct and ensure division and university processes and policies are upheld.
• Assigns and maintains program budgets for Financial Aid, Niner Central, OASES, and the University Scholarship Office.
• Records and tracks all transactions in Excel, or Google Sheets.
• Manages funds and reconciles transactions in Budget with Banner.
• Reviews and approves travel requests and expense reports that are submitted by unit staff.
• Initiates and tracks contracts for Financial Aid, Niner Central, OASES, and the Scholarship Office through Contracts+.
• Holds a departmental P Card for Financial Aid, and approves PCard Expenses Reports for Niner Central, OASES and the University Scholarship Office.
• Tracks some personnel actions (GA's, Temps, EHRA and SHRA staff).
• Analyzes and presents budget reports to Directors, Assistant Directors, and Enrollment Management as needed.
• Provides support to units during vacancies or absences.
• Updates organizational charts as needed.
• Maintains on-boarding and off-boarding guidance.
• This position supports Financial Aid with some administrative tasks such as document scanning, mail distribution, and assisting the Director with special projects.

Applicant must also:

• Have a general knowledge of accounting principles and human resource processes
• Have an intermediate level of Excel, or Google Sheets skills
• Have the ability to multi-task
• Have a high level of organizational skills
• Be detail-oriented
• Be resourceful and able to research and work independently while also being a team-player
• Be able to communicate effectively both verbally and via written communication with all University personnel

• Customer service, budget management, summarizing and reconciling information or financial data, and personnel administration are key functions in this position.
• Direct responsibility for handling sensitive and or confidential information, University property, disbursements, or receipts.
• Communicates regularly with facilities, travel services, business affairs, and other offices.
• Clearly articulates factual information and program operations.

• Bachelor's degree preferred with experience working in Higher Education.
• Purchasing, reconciling funds, budgeting,…