Executive Assistant

Compensation:
To $80K
Job Overview – Executive Assistant – 34028
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to a C-level executive. This role requires a confident professional capable of managing complex calendars, preparing executive-level communications, and coordinating travel. The ideal candidate excels in prioritization, communication, and discretion, with experience translating complex information into polished presentations for board-level or company-wide audiences.

• Manage executive calendars, proactively resolving conflicts and scheduling meetings.
• Review, code, and respond to emails on behalf of the executive as appropriate.
• Screen and manage incoming calls, ensuring timely and professional responses.
• Coordinate domestic and international travel, including flights, accommodations, and ground transportation.
• Draft, edit, and finalize emails, memos, communications, and reports on behalf of the executive.
• Prepare high-quality presentations tailored for executive, board, or company-wide audiences with minimal guidance.
• Collaborate with internal departments to gather content and data for presentations.
• Assist with contract administration, including obtaining signatures and managing electronic document workflows.
• Process executive expenses and review/approve expense reports from direct reports as needed.
• Organize and coordinate meetings, including producing summaries and arranging catering.
• Plan and manage executive-sponsored events.
• Manage office visitors, incoming calls, and emails professionally.
• Coordinate with office maintenance vendors to ensure a clean, safe, and functional workspace.
• Develop and manage relationships with travel vendors, hotels, and ground transportation providers.

• Bachelor’s degree with significant experience supporting senior executives in a global organization.
• Highly organized with excellent attention to detail and the ability to prioritize competing demands.
• Skilled at translating complex information into visually compelling presentations.
• Experience developing processes, training office staff, and documenting office procedures.
• Proficient in Microsoft Office Suite.
• Previous marketing or communications experience highly desirable.

Sherpa offers benefits to contract employees who meet the following criteria:

• Must be a full-time employee (30+ weekly hours/+130 hours per month) to be eligible
• Medical plan offered is BCBSNC Blue Options PPO
• Premiums will be pre-taxed
• Sherpa pays a portion of the Employee only premium for medical
• 90 day waiting period from date of hire
• Medical, Dental, and Vision plans

Workplace Policy:

Seniority Level: Associate

Linked In Poster:

• We will notify you if you are selected as a candidate for this role. If not, but you fit our specializations, we'll consider you for future openings, and encourage you to apply for other Sherpa roles you're qualified for/interested in.
• Non-Local Candidates:
  Please note that you are competing with local candidates who don’t require relocation expenses and can start quickly, so let us know if you have plans to move to the area soon.
• Candidates for all Sherpa opportunities must be authorized to work in the United States.
• Sherpa is an Equal Opportunity Employer.