Senior Administrative Coordinator

Overview

Senior Administrative Coordinator performs full clerical, administrative, and general office duties of a responsible and confidential nature. This individual will spend a significant amount of time scheduling and coordinating multi-internal and external meetings, including arranging in-person meetings in the Charlotte office or at off-site locations (hotel arrangements/contracts, meeting logistics and dinners). Planning and supporting the annual Advisory All Hands off-site event.

The role also coordinates travel, submits complex and billable expense reports, maintains department and service line email distribution lists, and serves as the Teams administrator as required for project teams. The role prepares correspondence, develops presentations and spreadsheets, writes memos, and maintains files including those with highly confidential information.

In addition to administrative tasks, this role requires a high level of tact and integrity. Work is performed under minimum supervision and requires independence and discretion. Typically requires extensive experience as an executive assistant, meeting and customer-facing, office manager, or related role to understand functions and precedents.

Responsibility #1 – 65%

• Assist in meeting planning for coordination of internal and external meetings and event planning.
• Coordinate travel schedule, including preparation of itineraries, confirmation of reservations, scheduling of meetings and appointments at varying sites (hotels, airports, etc.), and ensure that complete meeting materials are available for timely review and proper preparation.
• Receive messages, answer questions, and furnish information as necessary.

Responsibility #2 – 15%

• Assist with PowerPoint slide preparation and with Excel spreadsheets and tables that typically support presentations.
• Type, transcribe, and edit correspondence including letters, memorandums, reports, or special assignments. Ensure accuracy and completeness of documents and timely filings of notices.
• Work on special projects as requested.

Responsibility #3 – 10%

• Manage the office and administrative function for a business unit, including developing and facilitating changes in procedures, forms, practices, and workflows; track and maintain records for time and attendance, expenses, training and development, strategy deployment, and performance management.
• Communicate manager’s instructions to various individuals or departments; furnish and obtain information from other leadership.
• Communicate professionally and frequently with all management teams (internal and external) with all confidential matters handled with a high level of discretion.

Responsibility #4 – 10%

• Project support as required including processing complex billable expense reports and vendor payments and maintaining distribution lists and Teams sites.

Work Experience: 2 or more years

Education: High School Diploma or GED (Required)

Skills:

• Administrative support experience in a fast-paced environment
• Project Management skills

Experience:

• Support of Vice President or similar executive level
• Experience leading projects and/or cross-functional teams

Education: Associate’s or technical degree

• Remain in a stationary position for prolonged periods of time
• Be adaptive and change priorities quickly; meet deadlines
• Attention to detail
• Operate computer programs and software
• Ability to communicate effectively with audiences in person and in electronic formats
• Day-to-day contact with others (co-workers and/or the public)
• Making independent decisions
• Ability to work in a collaborative business environment in close quarters with peers and varying interruptions

Working Conditions:

Air conditioned office space. Travel Requirements:
Travel 1-20% within the US. Physical Demands:
Sedentary; exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves remaining stationary most of the time.

Premier’s compensation philosophy is to ensure that compensation…