Office Assistant Senior

This position provides clerical, administrative, and receptionist services for assigned area. Work involves, depending on assigned area: public contact and customer service; assists in processing payroll and human resource (HR) actions; processes purchase orders, basic accounting transactions, and travel authorizations; orders supplies and other items such as uniforms; tracks fuel use; and monitors front gate as assigned. This position supports processes and performs clerical duties such as filing, faxing, answering phones, and distributing mail.

- Provides administrative and clerical support including, but not limited to, creation of requisitions and other data entry tasks, invoice processing, maintains files, orders office supplies and employee uniforms and coordinate employee travel, reimbursements and reconciles P-cards.## Licenses, Certifications or Registrations:
* Requires a valid driver's license.
* Must obtain and maintain a City Driver’s permit.
* Prefers administrative certifications in Microsoft Office-related and applicable products.
** PHYSICAL*
* ** DEMANDS:
** The work is light work and requires applying 10 pounds of force frequently exerting up to 20 pounds of force occasionally to move objects. Additionally, the following physical abilities are required: crouching, hearing, distinguishing among sounds, lifting, mental acuity, reaching, speaking, standing, stooping, talking, shouting above noises, visual acuity in data/ color/observations/inspections visual acuity, and walking.
** WORK*
* ** ENVIRONMENT:
** Work is performed part of the time working in an environment where errors on this job can lead to significant physical or mental consequences for self or others. Work environment may periodically have unpredicted requirements or demands. Requires working various weather conditions; working on-call as scheduled and working after hours during the evenings or on weekends.
** ADDITIONAL*
* ** INFORMATION:
** This job description is not intended to be and should not be construed as an inclusive list of all the responsibilities, skills, or working conditions associated with the position. While it is
* Schedules meetings and maintains assigned calendars; takes minutes as requested.
* Performs other related job duties as assigned.
** MINIMUM*
* ** REQUIREMENTS*
* ** TO*
* ** PERFORM*
* ** WORK:
*** High school diploma or GED supplemented by college-level coursework; an associate degree is preferred.
* Three (3) years of related work experience.##

Knowledge, Skills and Abilities:

* Knowledge of office procedures, systems, and equipment.
* Knowledge of business writing, spelling, and grammar.
* Skill in using the Microsoft Office Suite, including Excel, Word, Publisher, Outlook, and PowerPoint.
* Skill in providing customer service in addressing customer concerns.
* Skill in effectively and discreetly conveying information.
* Ability to maintain calendars and make appointments in Outlook
* Ability to work independently.
* Ability to exercise considerable initiative, independent judgment, and discretion.
* Ability to establish and maintain cohesive working relationships with Charlotte Water employees, other city departments, and the public.#
** Our City, Our Mission
** When you join the City of Charlotte, you become part of Team Charlotte — a dedicated group of professionals working together to make a meaningful impact on our community and its future. The City of Charlotte has more than 8,000 employees working across 19 departments to serve close to 1 million residents. From public safety and clean water to transportation, housing and an international airport, our teams deliver essential services to keep Charlotte connected, safe and empowered with opportunity for all.

As public servants, we are guided by a clear mission: to be committed to exceptional service every day. No matter the department or role, every team member plays a part in helping our city grow, thrive and meet the needs of those who rely on us.

We are a values-driven organization, working collaboratively, acting with integrity and delivering reliable results. We embrace a forward-thinking mindset, encouraging curiosity, innovation and continuous improvement.
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