Construction Administrative Assistant

Overview

We're searching for a diligent office assistant to provide administrative support. To provide direct administrative, organizational, and office management support to the Owner/Operator by handling non-core but critical business functions. This role exists to free up the Owner’s time to focus on estimating, permits, construction oversight, and client management while ensuring the office runs smoothly, documentation is organized, and communication is efficient.

Applicants should be extremely thorough, possess excellent communication skills, and have some background in customer service. Send us your resume today to become part of the team! This is a part-time role that has the opportunity to transition to full-time.

• Manage the company email inbox, filter routine inquiries, and flag urgent owner-level issues.
• Draft and send standard correspondence, proposals, and follow-ups (templates provided).
• Handle filing (digital and paper), ensuring all project documents are properly named and stored.
• Maintain an organized digital folder system for estimates, permits, contracts, invoices, and subs.
• Collect, scan, and upload documentation from subs/vendors.
• Maintain updated subcontractor/vendor records (insurance, W-9s, licenses).
• Enter invoices, receipts, and payments into accounting software (Quick Books or similar).
• Maintain budget spreadsheets with up-to-date cost entries (for Owner review).

• Shows great interpersonal skills and excellent written communication.
• An associate's degree is preferred, but not required, to apply.
• Customer service experience in our industry is preferred.
• Technologically savvy; basic knowledge of Microsoft Office Word and Excel programs and filing systems, with the ability to learn new programs quickly and troubleshoot common issues.
• Proven track record of completing projects on time in an orderly manner.

$20 hourly