Hospitality, Office Administrator​/ Coordinator, Admin Assistant

KEY RESPONSIBILITIES

• Greet visitors, answering incoming phone calls and providing a positive first impression of the office. Efficiently manage the front desk to ensure a well-organized and welcoming reception area.
• Keep staff informed of any calendar changes.
• Preform basic admin tasks, including filing, data entry, record keeping etc. Manage office supplies and maintain inventory.
• Act as a liaison between internal staff and external visitors. Relay messages and info accurately and promptly.
• Organize and prepare closing documents utilizing QR codes after signing, ensure all necessary documents are in order and uploaded to software efficiently and accurately.
• Thoroughly review all closing documents to ensure accuracy and compliance with legal requirements.
• Keep clients informed about the progress of the closing process and address any questions or concerns they may have and relay issues to the appropriate party.
• Handle the financial aspects of the closing, including disbursement of table funds, collecting payments, and confirming documents are accurately recorded and mailed out.

• Participate in maintaining a tidy and organized office environment.
• Assist with general administrative tasks as needed to support team operations.
• Answer incoming calls and direct them appropriately.
• Perform other duties as assigned by management to meet organizational needs.

• Outstanding, proactive communicator and relationship builder
• Demonstrate exceptional organization, attention to detail, accuracy, and follow-through
• Exhibit proficient computer skills and a willingness to learn industry software
• Consistently Display GC’s Core Values of One Team, Relationship Focused, Extreme Ownership, WOW Factor, Proactive, and Adaptability
• Maintain GC’s standard of service scores
• Excellent, friendly, and proactive communication with referral sources and clients