Executive Assistant II

Overview

The Executive Assistant II directly supports a member of the ELT and may also respond to, or support requests from senior level leaders or related initiatives. Uses discretion, judgment, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality. Specific duties may vary considerably depending upon the assigned area of accountability and scope of responsibility as assigned by their leader(s).

This position may serve as a key backup to other Administrative Assistants.

• Manages the calendar and email management of a member of the Executive Leadership Team. Completes expense reports, composes and prepares correspondence. Arranges complex and detailed travel plans, itineraries and agendas. Compiles documents for meetings.
• Coordinates internal and external meetings and special events for facility and business partners (research, scheduling, catering, set up, etc.) and external organizations as required. Budget management responsibilities for group events.
• Coordinates scheduling of business activities, travel arrangements, prepares correspondence, assists with confidential matters and performs research for special projects as assigned.
• Negotiates prices with third party vendors, manages an event budget, develops and oversees the process for large group meetings within parameters.
• Prepares reports including expense reports, invoices for payment.
• Independently prepares accurate and professional presentations, spreadsheets, documents and analytical reports as needed.
• Communicates directly and on behalf of the leadership team, external constituents and on matters related to Enterprise wide initiatives as directed.
• Supports the Executive Leaders with their external commitments, including service on external boards, committees and other groups.

• Knowledge and experience in customer service or a work environment performing administrative, clerical, and receptionist duties
• Ability and experience to work with and maintain confidential information concerning company strategic initiatives, sensitive data, and human resource information and material
• Ability to support multiple Executive cross-functional Leaders at the strategic level and appropriately maintain discretion and diplomacy in handling all matters while working closely with Sr leaders
• Ability to manage multiple and competing priorities with high volume work periods combined with tight deadlines
• Ability to multi-task with solid organizational and project management skills with strong attention to detail and the ability to prioritize time sensitive responsibilities
• Ability to manage ambiguity in the workplace and apply problem solving skills
• Intermediate proficiency in Microsoft Office application skills
• Fluency to build creative presentations in Power Point
• Demonstrated ability to use and learn AI Tool capabilities

• High school diploma or GED

• Associates degree or up to 3 years of college or technical school
• Knowledge acquired through 7 or more years of work experience

Office environment

Equal Opportunity Employer - All qualified applicants will be considered for employment without regard to disability, protected veteran status, or any other characteristic protected by applicable law.