Office Scheduler

Join to apply for the Office Scheduler role at Installed Building Products
.

Pay Range: $18.00- $20.00 per hour, depending on experience

• Scheduling & Coordination:
  Create, update, and maintain daily work schedules for installation crews.
• Pull schedules and job details from client portals.
• Ensure all schedule changes are communicated promptly to field teams.
• Communication & Customer Service:
  Answer phones and respond to emails in a timely and professional manner.
• Provide status updates to clients, internal staff, and suppliers.
• Assist with resolving warranty concerns and coordinating follow‑up visits when needed.

• Pull purchase orders and verify job‑related documentation.
• Enter job details accurately into company systems.
• Create job tickets and distribute them to the appropriate teams.
• Maintain organized digital and physical records.

• Learn service areas and job site locations to improve scheduling efficiency.
• Work with a sense of urgency to meet deadlines and support daily operations.
• Assist with additional office tasks as needed.

• Previous experience in scheduling, dispatching, or office administration preferred.
• Strong communication skills, both written and verbal.
• Ability to manage multiple tasks with accuracy and urgency.
• Comfortable with computers, client portals, and data entry systems.
• Strong problem‑solving skills, including handling warranty and customer concerns.
• Knowledge of the insulation or construction industry is a plus (but not required).

• Fast‑paced office setting within a construction/insulation company.
• Frequent communication with crews, clients, and management.

• Medical, dental, and vision coverage
• Company‑Paid Life Insurance
• Longevity Stock Program
• IBP Foundation
• Scholarship opportunities
• Paid vacation and holidays
• Employee Financial Assistance Program
• Opportunities for growth and advancement.
• 401(k) (Pre‑Tax and Post‑Tax) Roth 401(k) with company matching
• Supplemental Insurance (Short‑ and Long‑Term disability, hospital indemnity, accident, critical illness, supplemental life insurance).

• Entry level

• Full‑time

• Management and Manufacturing
• Construction

Find your next career opportunity and join our team at B‑Organized Insulation
!

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