Facilities & Workplace Experience Coordinator

Facilities & Workplace Experience Coordinator page is loaded## Facilities & Workplace Experience Coordinator locations:
Charlotte - NCtime type:
Full time posted on:
Posted Todayjob requisition :
R15895
*
* Job Description:

** We’re actively seeking a talented Facilities & Workplace Services Coordinator to join our Global Workplace Services (GWS) Team in Charlotte, NC.
As a Facilities & Workplace Services Coordinator you’ll move Pacific Life, and your career, forward by supporting the stand up and day to day operations of our new office location in Charlotte, NC.
** How you'll help move us forward.
*** Ensure overall space readiness of the Charlotte location(s) on a daily basis.
* Arrange for office, workspace, conference room, and other space assignments for employees, contract staff, etc. as the location grows and reaches a steady state
* Work closely with on- and off-site PX contacts to ensure workspace assignment readiness for new hires, transfers, etc.
* Ensure that offices, workstations, conference rooms, common areas are kept to appropriate GWS workplace standards at all times based on enterprise standards as defined in by GWS Playbook/workspace standards
* Oversee moves/adds/changes at the location level working closely with GWS colleagues.
* Work closely with Safety & Security colleagues to ensure a safe and secure workplace 24/7.
* Monitor and respond to requests sent to GWS Help Desk.
* Generate, track, and report on work orders for all items requiring GWS response, attention, maintenance, repair, and/or upkeep.
* Perform monthly building inspections including assessment and documentation of overall appearance and performance of the building and generate related inspection reports and work orders based on inspection findings and results.
* Track and verify all facilities invoices, bills, and Facilities vendors’ maintenance requests. Perform monthly vendor audits and address vendor services issues.
* Coordinate construction projects; review scope, communicate with building personnel in regards to scope & schedule, verify construction completeness, accuracy of billing, etc.
* Oversee and act as the main point of contact, representing the GWS NB team, for all on-site matters with owner(s)/landlord(s), vendors, internal customers, and Pacific Life for including, but not limited to the following.  + Conferencing spaces  + Enterprise wide events and functions  + Vendor construction, repairs, maintenance, moves, etc.  + Onsite and offsite parking  + Daily catering/lunch program
** The experience you bring:
*** Working knowledge and experience in facilities coordination or similar experience.
* Safety Training experience preferred.
* Knowledge of facilities/janitorial, supplies, preventative maintenance, and contractor relationships.
* Experience with oversight of security or other maintenance personnel preferred.
* Proficient with computer applications (word processing, spreadsheet, presentations, and other program(s) required.
* Strong working knowledge of Microsoft Outlook, Word, and Excel as well as Phone/telecom systems.
** What makes you stand out:
*** Customer centric and possess the ability to effectively interface with management and employees and external vendors to resolve facilities, space and/or security concerns confidently and effectively.
* Ability to work independently and demonstrate a strong ability to self-manage, maintain an excellent work attendance, and work with limited oversight.
* Excellent organization skills with the ability to prioritize and handle multiple tasks in a timely manner, and manage competing demands, while adapting to frequent or unexpected changes.
* Personable, positive and helpful and ability to work as part of a team.
* Ability to cover regular work hours; flexibility to accommodate special circumstance and event needs.
** You can be who you are.
**** Base Pay Range:
** The base pay range noted represents the company’s good faith minimum and maximum range for this role at the time of posting. The actual compensation offered to a candidate will be dependent upon several factors, including but not limited to experience, qualifications and geographic location. Also, most employees…