Project Accounting Specialist II

Benefits/Perks

Careers Advancement Opportunities

Competitive Compensation

We are seeking an Project Accounting Specialist II to join our team. In this role, you will support the accounting department by analyzing financial information, maintaining accurate records of incoming and outgoing payments, preparing payroll, preparing budgets, and other essential accounting tasks. Further, work with clients by answering their queries and giving account updates. Among reconciliation functions, may do record keeping, and reconciling bank accounts and wire transfers.

Complete specialized computer tasks for the firm as instructed by the Project Accountant Manager, Chief Executive Officer (CEO) or Chief Operations Officer (COO) to relieve staff of certain essential routine responsibilities and to assist staff by finishing projects and workflows as requested to meet deadlines. With the assistance of the Project Accountant Manager this position is responsible for generating accurate project financial reports, monitoring project financials;

including the identification of unusual activities to projects and investigating variances. The ideal candidate is highly organized with strong mathematical skills and previous experience in bookkeeping or accounting, adept, proficient, highly motivated, can endure immense work pressure and be very dependable.

• Communicate with vendors and suppliers to ensure accuracy of charges and payments
• Maintain up-to-date knowledge of industry trends and developments
• Enter financial data and transactions
• Analyze budgets and other financial information
• Reconcile bank statements
• Prepare financial reports and statements
• Verify the accuracy of transactions that have been entered
• Process accounts payable and accounts receivable
• Create accounting policies to comply with all rules and regulations
• Process payroll
• Knowledgeable in various contract billing methods:
  Per Parcel, Not-to-Exceed (NTE) and Time and Expense (T&E).
• Demonstrated ability to work cooperatively and effectively with others to set individual and team goals.
• Demonstrated organizational, planning, problem solving and prioritization skills
• Excellent written and verbal communication skills
• Ability to work with a team with minimal supervision.
• Willingness to work overtime as needed.
• Build implement and manage all systems for project team, database management, and project administrative support.
• Provide detailed account of organized tasks, schedule or checklist for each project to include timelines, priorities and potential challenges to meeting deliverables.
• Demonstrate the ability to manage and track project documents on a minimum number of parcels to completion to meet deadlines.
• Effectively communicate with project team by phone, text, email, or in-person to inform on ongoing project updates.
• Practice attention to detail in review of contracts, databases, and other complex documents.
• Exhibits drive and initiative through positive and professional approach in written and verbal communications.
• Uses resourceful multi-tasking and performs duties in a timely manner as assigned.
• Must be proficient with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, etc.), Dropbox, Adobe Acrobat Pro DC, SharePoint, or equivalent and other electronic tools.
• Pick up and drop off mail at the post office. Sort and distribute incoming mail. Scan to inboxes or deliver hard copy when required.
• Help to keep copy/print rooms, conference rooms, break room neat and organized.
• Back-up person for the receptionist including scheduled breaks and full days to cover for vacation days, etc.
• Order and put away all office and company supplies and brochures.
• Assist with Promotional events and ideas & execution. Order, keep neat, and organize promotional items. Track purchases & costs.
• Some filing of client folders in file cabinets. (Most of our files are now paperless)
• Keep forms and brochures supplied.
• Prepare folders for agents to use for new projects.
• Coordinate lunch meeting and any other special client or employee event. (purchase/order food and any additional tasks needed)
• Additional regular division tasks and projects at the instruction of a Manager.
• Keep…