Billing Specialist

We are seeking a dynamic and experienced Controller to join our team and play a crucial role in ensuring the successful execution of financial reporting and analysis, cashflow management, job costing, and month end processes.

• Associate’s degree in accounting or finance.
• Three years of experience in accounting and at least 1 year in commercial construction accounting.
• Working knowledge of AIA construction billing.
• Working knowledge of GMP (guaranteed maximum price) and Cost Plus AR billing.

• Associate’s degree in accounting or business administration preferred.
• One to three years of accounting or customer service experience required.
• Working knowledge of AIA construction billing.
• Excels in the following skills: accuracy, attention to detail, time management, organizational, communication skills (written and verbal), problem solving, multitasking, works both independently and as a team player, prioritization of work, and capable of meeting deadline.

• Prepare timely and accurate monthly AIA billing packages according to client billing requirements.
• Review client’s contracts to ensure accurate billing submittal.
• Maintain job billing records.
• Maintain Accounts Receivable Aging.

• Process subcontractor monthly pay applications by reviewing and collecting required forms according to client project, entering and routing for approval in accounting system.
• Enter vendor invoices and route for approval in accounting system.
• Handle payment inquiries and discrepancies.
• Maintain Accounts Payable filing system.
• Monitor job cost for both accounts receivable billing and accounts payable purposes.
• Assist in Month End and Year End Close.

• The individual typically works in an office environment and uses a computer, telephone and other office equipment as needed to perform duties.
• The employee is regularly required to sit, talk, or hear. Generally, the job requires 70% sitting, 15% walking, and 15% standing.
• Frequently required to use repetitive hand motion, handle, or feel, and to stand, walk, reach, bend or lift up to 20 pounds.
• Please note that climbing stairs is a physical requirement. Some offices contain an elevator, but one must be able to use stairs for fire drills and emergencies.

The noise level in the work environment is typical of that of an office. Individuals may encounter frequent interruptions throughout the workday. This job is performed in a generally clean and healthy environment.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.