Accounts Payable Administrator

United Utility is a pioneering force in the electric utility industry, dedicated to providing comprehensive and innovative offerings that support power infrastructure investments across the United States. As the parent company to industry-leading utility service contractors specializing in transmission, distribution, substation and grid hardening projects, we drive forward progress in the power sector. Our company has headquarters in both Charlotte, NC and New Orleans, LA, with a strong commitment to excellence, sustainability, and the pursuit of groundbreaking solutions.

About The Role

The Accounts Payable Administrator is responsible for the vendor setup and file maintenance across all divisions. Key duties include reconciling accounts, reviewing and distributing invoices from the AP inbox, and assisting with the mailing of payments. This role plays a critical part in maintaining accurate vendor records to ensure timely, accurate payments and reliable financial reporting.

Key Responsibilities

• Set up and maintain vendor records, ensuring completeness and accuracy of W-9 forms, 1099 reporting status, Certificates of Insurance (COIs), and minority classification details.
• Manage vendor relationships by providing timely communication and resolving any issues professionally.
• Respond promptly and courteously to vendor inquiries regarding payment status or documentation.
• Retrieve “overhead” invoices, route for appropriate approval, and forward approved items to the Senior AP Specialist for entry.
• Process and mail all printed checks from the corporate office.
• Research and provide backup documentation for vendor payment requests as needed.
• Collaborate with internal departments to promptly resolve invoice discrepancies or payment issues
• Perform other tasks and duties as assigned by the AP Manager.

Key Qualifications

• Associate degree in Accounting, Finance, or a related field preferred.
• 2+ years of accounts payable or general accounting experience.
• Familiarity with W-9s, 1099 compliance, sales/use tax compliance and COI tracking
• Proficient in accounting software (Sage 300, Sage Paperless) and Microsoft Excel.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Effective communication and interpersonal abilities.
• Ability to handle confidential information with discretion.

Preferred Qualifications:

• Experience with ERP systems and automated AP workflows.
• Familiarity with three-way matching and PO-based invoice processing

Accessibility:
If you need an accommodation as part of the employment process, please contact Human Resources at
Email: HRSC

Equal Opportunity Employer is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

If you want to view the Know Your Rights:
Workplace Discrimination is Illegal poster, please choose your language:English –Spanish –Arabic -Chinese

If you want to view the Pay Transparency Policy Statement, please click the link:English

Accessibility:
If you need an accommodation as part of the employment process, please contact Human Resources at
Email:

Equal Opportunity Employer is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

If you want to view the Know Your Rights:
Workplace Discrimination is Illegal poster, please choose your language:
English – Spanish – Arabic - Chinese

If you want to view the Pay Transparency Policy Statement, please click the link:
English