Procurement Specialist-Facilities & Finance-WV Education Policy -Kanawha

*** This job opportunity is not in the classified service and is not covered by the West Virginia Division of Personnel merit system.***

If you are interested in this position, you must apply directly to the hiring agency.***

TO APPLY:

Salary: $45,314.00 - $55,000.00 annually

CLOSING DATE: The application period for this position will run through February 6. The agency will begin reviewing applications on January 19, and priority consideration will be given to applications received by that date. Applications submitted after January 19 will continue to be accepted and reviewed through February 6, 2026.

Application Process: In addition to filling out the online application, interested applicants should submit a cover letter and resume. Contact information for three professional references will be requested later in the interview process.

IMPORTANT: Your eligible score will be based on information provided in your application; therefore, make sure the work experience section in your application is detailed and complete. All the Supplemental Questions must be answered; applications with "See Resume" as a response will not be considered.

Final candidates are subject to employment and credential verification, as well as reference and background checks.

Equal Opportunity Employer

Contact the West Virginia Higher Education Policy Commission Division of Human Resources at  if you have questions.

The Facilities Finance and Procurement Specialist performs specialized accounting, procurement, and financial administrative functions related to capital construction projects and facilities management for West Virginia's public colleges and universities. This position works under the direction of the Director of Facilities and Capital Project Management to provide financial oversight, contract administration support, procurement assistance, and specialized accounting services for major construction and renovation projects.

Classification:
Full-Time, Exempt, Non-Classified, Benefits Eligible

Prepares contracts and purchase orders, ensures compliance with state procurement regulations, processes construction-related invoices and payments, and maintains accurate financial records for capital project expenditures and contractual obligations.

• Provides administrative support to the Director of Facilities and Capital Project Management, the Vice Chancellor for Finance and Facilities, and finance staff.
• Coordinates with institutional financial officers and other state agencies regarding project funding, expenditure authorization, and reporting requirements.
• Assists with training and professional development activities for institutional personnel on financial procedures and compliance requirements.
• Maintains purchasing card for facilities and construction operations, including expenditures, monthly reconcilement and record management.
• Maintains electronic and physical filing systems for construction contracts, procurement documents, and financial records.
• Assists with other duties in the Division of Finance, including processing contracts and invoices for non-construction or capital projects as time and workload permit.
• Performs other duties as assigned to support the effective operation of the Finance Division.

• Processes and reviews construction contractor invoices, change orders, bond payments, and payment software applications to ensure accuracy and compliance with contract terms and state regulations.
• Coordinates with supervisor to verify work completion and approve payment requests.
• Maintains detailed financial records for all construction projects, including budget tracking, expenditure analysis, and variance reporting.
• Prepares financial reports and summaries for construction projects as requested by management and institutional leadership.
• Monitors project budgets and alerts management to potential cost overruns or funding shortfalls.

• Assists with…